Role Summary

The Assistant Manager HR & Administration is responsible for overseeing the day-to-day HR and administrative functions of the organization. The role ensures compliance with company policies and statutory regulations while supporting talent acquisition, employee engagement, performance management, payroll coordination, and office administration. The incumbent will work closely with department heads to ensure productive people management and smooth administrative operations across all branch offices.

Key Responsibilities

Human Resources

- Manage the end-to-end recruitment process, including sourcing, interviewing, onboarding, and induction.
- Maintain employee records, HR documentation, and personnel files.
- Coordinate payroll inputs, attendance, leave records, and statutory compliance.
- Administer employee benefits, insurance, and leave management.
- Support performance appraisal and performance improvement processes.
- Coordinate employee training and development programs.
- Handle employee grievances and disciplinary matters in accordance with company policies.
- Ensure compliance with labour laws and statutory regulations.
- Prepare HR reports, manpower planning, and MIS for management review.
- Develop and implement HR policies and standard operating procedures.

Administration





- Oversee office administration and ensure smooth day-to-day operations.
- Manage office facilities, maintenance, housekeeping, security, and vendor contracts.
- Monitor procurement of office supplies and administrative expenses.
- Coordinate travel arrangements, accommodation, and employee logistics.
- Manage company assets, office equipment, and inventory records.
- Ensure all office licenses, registrations, and statutory documents remain valid.
- Supervise reception, office support staff, and administrative personnel.
- Coordinate branch administration and support across all company locations.

Compliance

- Ensure compliance with labour laws, health and safety requirements, and company policies.
- Coordinate audits related to HR and administration.
- Maintain confidentiality of employee information and company records.

Qualifications

- Bachelor's degree in Human Resources, Business Administration, or a related field.
- MBA/PGDM in Human Resources is preferred.

Experience

- Minimum 5 years of experience in HR and Administration, preferably in the freight forwarding, logistics, shipping, or supply chain industry.
- Sound knowledge of labour laws, payroll processes, statutory compliance, and HR best practices.

📌 Assistant Manager (Chennai)
🏢 Shiftco Shipping & Logistics India
📍 Chennai