Job Description

LIKO-S is seeking a motivated and experienced Senior Executive HR & Office Administration to support our employees, office operations and production facility in India.

This position plays an important role in building a solid foundation for our local operations. The successful candidate will be responsible for recruitment, HR administration, employee relations, performance management, statutory compliance and the daily administration of the office and production facility.

The position reports directly to the Country Manager, with a dotted reporting line to the HR Director in Europe. The successful candidate will also cooperate closely with the CFO and other management colleagues in Europe.

We actively support and welcome professionals returning to the workforce after maternity leave or another career break.

Key Responsibilities

Recruitment and Onboarding

- Manage the complete recruitment process for both office and factory employees, including blue collar and white collar positions
- Source candidates through internal recruitment channels, recruitment platforms and external partners
- Screen CVs, coordinate interviews, conduct background verification, prepare employment offers and manage onboarding
- Ensure timely recruitment in line with production and business requirements
- Coordinate new employee induction and integration
- Maintain professional communication with candidates, managers and recruitment partners

HR Policies, Employee Relations and Discipline

- Implement and communicate HR policies and procedures across the office and production facility
- Support managers in maintaining workplace discipline and professional standards
- Handle employee grievances, workplace conflicts and disciplinary matters
- Promote a positive, respectful, cooperative and high performing working environment
- Organize employee communication, engagement, recognition and motivational activities
- Maintain regular communication with employees across the office and production facility
- Collect employee feedback and support practical workplace improvements

Probation, Performance and Employee Development

- Coordinate probation reviews and ensure that reviews are completed within the required deadlines
- Support managers in defining employee objectives and measurable key performance indicators
- Monitor employee performance against agreed objectives and key performance indicators
- Coordinate regular performance reviews and maintain accurate performance documentation
- Support employee development activities and identify opportunities for training and professional growth

Payroll, Benefits and Employee Lifecycle

- Coordinate payroll inputs, attendance records, employee benefits, reimbursements and statutory deductions
- Maintain accurate employee and payroll related documentation
- Manage employee exit formalities, including full and final settlements, relieving documents and required clearances




- Coordinate employee benefit programmes, including provident fund, gratuity, medical insurance and annual bonuses
- Support the administration of performance linked rewards and motivational programmes

Statutory Compliance and Health and Safety

- Ensure compliance with applicable Indian labour laws, the Shops and Establishments Act, the Factories Act, health and safety requirements and company policies
- Coordinate matters related to PF, ESI, PT, TDS, gratuity and other statutory obligations
- Monitor the validity and renewal of licences, permissions, legal agreements and statutory records
- Support compliance related to factory licences, environmental requirements, health and safety regulations, fire safety and mandatory approvals
- Maintain complete and accurate HR documentation and ensure full compliance with internal and statutory documentation requirements
- Ensure that all required certificates, licences, notices, policies and safety information are current and properly displayed
- Cooperate with external consultants, auditors and government authorities when required

Office and Facility Administration

- Manage the daily administration of the Bangalore office and the Dabaspet production facility
- Coordinate factory maintenance and general upkeep
- Supervise housekeeping, hygiene and security standards
- Coordinate canteen operations and monitor food quality and safety
- Arrange employee travel, accommodation and transportation when required
- Coordinate IT support for hardware, software and connectivity issues
- Manage external vendors and service providers
- Use Zoho and other company systems for vendor management, administration and internal recruitment processes

Vendor, Budget and Stakeholder Management

- Build effective relationships with production, operations, finance, HR and senior management
- Cooperate closely with the Country Manager, HR Director and CFO in Europe
- Coordinate with external vendors, consultants and government authorities
- Monitor vendor performance, costs and service quality
- Support contract negotiations and identify opportunities to improve services and control costs
- Prepare, monitor and regularly review the HR and administration budget
- Report significant budget deviations, operational risks and compliance issues to management

Documentation and Reporting

- Maintain accurate employee files, HR documents, administrative records and statutory registers
- Ensure full compliance and completeness of all HR and administration documentation




- Prepare regular HR, recruitment, performance, compliance and administration reports for local and European management
- Maintain reliable data in company systems and ensure that records are updated promptly

Qualifications

- Bachelors degree in Human Resources, Business Administration or a related field
- At least five years of practical experience in HR and office administration
- Experience with recruitment for both office and factory positions
- Practical experience with employee relations, performance management, statutory compliance and facility administration
- Good knowledge of Indian labour laws, the Shops and Establishments Act, the Factories Act and relevant HR practices
- Experience with payroll coordination, employee benefits and exit formalities
- Strong organizational and multitasking skills
- Ability to work independently, take ownership and manage priorities effectively
- Strong communication and interpersonal skills
- Fluency in English is essential
- Knowledge of Kannada is an advantage

Preferred Qualifications

- Experience in an international company
- Experience in a production or manufacturing environment
- Previous experience with establishing or developing a new office or production facility
- Experience with Zoho or a comparable HR, recruitment or vendor management system
- Professional HR certification, such as SHRM CP or PHR, is an advantage

What We Offer

- An important and independent position within a growing international production company
- The opportunity to develop professional experience across HR, operations and administration
- A competitive salary and a performance linked annual bonus
- Participation in the profitability and successful development of the Indian branch
- Provident fund and gratuity benefits
- Medical insurance for the employee, spouse and up to two children
- Motivational rewards and employee recognition programmes
- Free lunch when working from the Dabaspet production facility
- The opportunity to travel to Europe and receive training from experienced European colleagues and expatriates
- The opportunity to work for a strong European family owned company headquartered in the Czech Republic
- Future career development opportunities in other functional areas, based on individual strengths, interests and performance

Work Location

The preferred work location is the LIKO S production facility in Dabaspet, Bangalore Rural, Karnataka.

Candidates may also work from the Bangalore office at WeWork Galaxy, Residency Road, depending on operational requirements and agreement with management.

Regular presence at the Dabaspet production facility is essential.

Candidates working primarily from the Bangalore office must visit the factory at least once per week, with additional visits when required by recruitment, employee relations, compliance or operational matters.

📌 HR & Admin Executive (Bengaluru)
🏢 LIKO-S
📍 Bengaluru