Job description

The Manager Operations (Finance) is responsible for overseeing and managing all financial operations related to departmental activities within the university. This role ensures compliance with institutional financial policies, timely processing of approvals, productive vendor coordination, and accurate financial documentation through both manual and portal-based systems.

Key Responsibilities

1. Financial Approvals & Permission Management

Obtain necessary permissions and Financial Approvals (NFA) for all departmental expenditures. Prepare, review, and route financial proposals/documents for approvals across multiple administrative levels.

Ensure compliance with university financial policies and procedures.

2. Purchase Process Management

Coordinate with vendors to obtain quotations for required goods and services. Perform comparative analysis of quotations and negotiate pricing and terms. Finalize vendors in alignment with procurement policies and budget constraints.

3. Purchase Bill Management

Ensure all purchase bills are properly documented and submitted for gate entry and store entry processes.

Maintain accurate records of all purchase transactions for audit and tracking purposes.

4. Bill Verification & Processing

Submit bills for verification and confirmation to designated authorities.

Coordinate with CFO Office, VC Office, and Accounts Department for clarifications and approvals. Track the status of submitted bills and ensure timely processing and clearance.

5. Financial Portal Management

Create and manage financial approvals on the institutional portal.

Upload verified bills accurately for further processing.





Raise indents for procurement requirements through the purchase portal.

Manage imprest bills by collecting, verifying, and ensuring timely portal submission.

6. Vendor Billing Management

Manage billing processes for external vendors.

Ensure timely submission, verification, and processing of vendor invoices.

Maintain effective communication with vendors regarding payments and discrepancies.

7. Departmental Administrative Support

Assist in additional financial and administrative tasks as assigned by higher authorities. Ensure timely completion of all finance-related documentation and reporting. Support audits, inspections, and compliance reviews.

Key Skills & Competencies

Strong understanding of financial processes, approvals, and documentation Proficiency in financial/ERP portals and MS Office

Excellent coordination and communication skills

Analytical ability for vendor comparison and cost optimization

Attention to detail and strong organizational skills

Qualifications & Experience

Preferably a Bachelor's degree. A Masters degree is a plus.

2-3 years of relevant experience in finance operations, preferably in an academic institution Experience in handling financial approvals, vendor management, and billing processes

Key Performance Indicators (KPIs)

Timely processing of financial approvals and bills

Accuracy in financial documentation and portal entries

Efficient vendor coordination and cost optimization

Compliance with institutional financial policies

Reduction in processing delays and discrepancies

Additional Requirements

Ability to work in a fast-paced academic environment

Strong follow-up and coordination with multiple departments

High level of integrity and accountability

📌 Manager Operations (Finance) (Mathura)
🏢 GLA University
📍 Mathura