Role & responsibilities

- Provide administrative support to the Director & Senior Management including scheduling meetings, appointments, MOM, travel management & all activities that are required to be managed by an Executive Assistant.
- Manage & Maintain complex calendars, ensuring seamless coordination of events and activities.
- Develop & maintain effective filing system, both physical and digital, for easy access to information.
- Coordinate with internal stakeholders and departmental heads.
- Handle Confidential and sensitive information with discretion and professionalism.
- Event Management:- Assist in planning and organizing institutional events, conferences and workshops in collaboration with other departments.
- Manage logistics, invitations, and guest coordination for events attended or hosted by Director.

Preferred candidate profile





- Proven experience as an Executive Assistant or in a similar role, with a minimum of 4 years of experience.
- Strong knowledge of office administration, calendar management & office coordination.
- Excellent communication skills.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Proficient in MS Office Suite, particularly in MS Excel, PowerPoint, Outlook & Word, MS Teams, Google Workspace.
- Ability to work independently & as a part of team, with a high level of discretion and confidentiality.
- Robust problem-solving skills, with the ability to think critically & creatively.
- Should be able to speak fluently - English, Hindi & Bengali

📌 Executive Assistant To Director (Kolkata)
🏢 Coastal Insurance Brokers
📍 Kolkata