Job Summary

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the Managing Director to provide comprehensive administrative, operational, and business support. The ideal candidate should have a strong commerce background, excellent communication skills, advanced Microsoft Excel knowledge, and the ability to coordinate effectively with internal teams, clients, and vendors. The candidate should be capable of handling confidential information with professionalism and ensuring timely execution of tasks assigned by the Managing Director.

Educational Qualification

- Bachelor's Degree in Commerce (B.Com) is mandatory.
- MBA or equivalent qualification will be an added advantage.

Experience

- 3 - 7 years of experience as an Executive Assistant, Executive Coordinator, or similar role.
- Experience in a manufacturing company will be preferred.
- Candidates who can join immediately will be given preference.

Key Responsibilities

Executive & Administrative Support

- Provide day-to-day administrative support to the Managing Director.
- Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
- Prepare presentations, reports, meeting agendas, and business documents.
- Draft qualified emails, letters, MOMs (Minutes of Meeting), and official correspondence.
- Maintain confidentiality of all business and management-related information.

Coordination & Follow-up

- Coordinate with internal departments to ensure timely completion of assigned tasks.
- Conduct regular follow-ups with vendors, suppliers, clients,



and internal stakeholders.
- Monitor pending assignments and provide timely status updates to the Managing Director.
- Ensure proper documentation and maintenance of records.

Sales & Business Monitoring

- Track daily, weekly, and monthly sales performance.
- Prepare MIS reports and dashboards using Advanced Excel.
- Monitor revenue generation against sales targets.
- Coordinate with the Sales Team to collect sales reports, billing status, collections, and target achievements.
- Identify gaps in performance and escalate issues to the Managing Director when required.

Client & Vendor Management

- Handle client communications professionally.
- Maintain healthy relationships with key clients and business associates.
- Ensure timely follow-up on vendor commitments and service deliverables.
- Coordinate meetings with clients, distributors, and vendors.

Team Monitoring

- Track the progress of work assigned to various departments.
- Ensure timely execution of projects and tasks.
- Follow up with team members on action items assigned by the Managing Director.
- Prepare periodic progress reports for management review.

Travel & Business Support





- Travel with the Managing Director whenever required for business meetings, factory visits, customer meetings, exhibitions, and dealer interactions.
- Coordinate travel arrangements, itineraries, accommodation, and meeting schedules.

Other Responsibilities

- Perform any additional responsibilities assigned by the Managing Director.
- Support strategic initiatives and business operations as directed.
- Maintain professionalism, discipline, and a high level of ownership in all assigned responsibilities.

Required Skills

- Strong knowledge of Advanced Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, INDEX-MATCH, Charts, Dashboards, Power Query, Data Analysis).
- Excellent written and verbal communication skills.
- Strong email drafting and business correspondence skills.
- Good presentation and documentation skills.
- Strong analytical and reporting abilities.
- Excellent client handling and interpersonal skills.
- Effective follow-up and coordination capabilities.
- Ability to prioritize multiple tasks and work under pressure.
- High level of confidentiality and integrity.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Preferred Candidate Profile

- Commerce background is mandatory.
- Manufacturing industry experience is preferred.
- Strong business acumen with an understanding of sales operations and revenue tracking.
- Willingness to travel as per business requirements.
- Immediate joiners will be preferred.
- Self-motivated, proactive, and capable of working directly with senior management.

📌 Executive Assistant To Managing Director (Kolkata)
🏢 Sanjay Electricals
📍 Kolkata