Job Overview

We are seeking a highly disciplined and execution-focused Assistant HR Manager to handle end-to-end HR Operations, Payroll, Attendance, HRMS (KEKA), and Compliance across all group companies.

The candidate must have strong hands-on experience in multi-entity payroll processing, HR systems management, and operational HR discipline, ensuring strict adherence to company policies and timelines.

Key Responsibilities

1. HR Operations & Compliance

- Manage end-to-end HR operations across all group entities
- Ensure strict implementation of HR policies, SOPs, and compliance frameworks
- Maintain complete and updated employee records, documentation, and audit files
- Ensure compliance with labour laws, statutory requirements, and internal policies
- Coordinate with management for policy updates and implementation

2. Payroll Management (All Group Companies)

- Handle end-to-end payroll processing for all group entities including:
- Process:
- Salary structure validation
- Attendance & leave integration from KEKA
- Incentives, DA, LOP, deductions, and adjustments

- Ensure accurate and timely salary disbursement (as per company cycle)
- Manage:

- Full & Final settlements (within defined TAT)
- Bonus, incentives, reimbursements

- Maintain payroll reports and coordinate with finance for reconciliation

3. Attendance & HRMS (KEKA) Management

- Manage KEKA HRMS end-to-end operations:
- Attendance tracking (geo-fencing compliance)
- Leave management
- Shift scheduling
- Employee lifecycle updates

- Enforce strict discipline:

- Late marks
- LOP calculations
- No attendance = No salary policy

- Generate and share daily/monthly attendance and compliance reports

4. Onboarding & Exit Management

- Handle end-to-end onboarding process:
- Offer letters, documentation, induction
- System entry in KEKA

- Manage exit process:

- Exit interviews
- Clearance process
- F&F; settlement within defined timelines

- Maintain proper documentation for all employee lifecycle stages

5.



Employee Relations & Discipline Management

- Conduct regular clinic and office visits for employee engagement
- Address employee grievances and ensure timely resolution
- Handle:
- Disciplinary actions
- Warning letters
- Performance issues

- Maintain strong workplace discipline and accountability culture

6. KPI & Performance Management

- Assist in defining and tracking employee KPIs and performance metrics
- Coordinate with management for:
- Appraisals
- Increment process
- Performance reviews

- Maintain KPI records and ensure alignment with company targets

7. Documentation & Contract Management

- Draft and manage:
- Offer letters
- Appointment letters
- Warning letters
- HR policies & SOPs

- Ensure 100% documentation compliance for audits and legal requirements

8. HR Reporting & Coordination

- Prepare and share:
- Payroll reports
- Attendance reports
- HR MIS

- Coordinate with:

- Finance team
- Operations team
- Management

Professional Experience Required

- 510 years of experience in core HR Operations
- Strong experience in:
- Payroll processing (multi-entity preferred)
- Attendance & HRMS (KEKA preferred)
- HR compliance and documentation

- Experience in handling large teams and multi-location operations

Skills Required

- Strong knowledge of HRMS systems (KEKA preferred)
- Excellent understanding of payroll structure and statutory compliance
- Strong command over Excel and HR reporting
- High level of discipline, ownership, and execution ability
- Strong communication and problem-solving skills

Education

- Bachelor’s Degree / Diploma in Human Resources, Business Administration, or related field
- Candidates from other industries with robust HR operations experience are welcome

Key Expectations from Role

- 100% accuracy in payroll processing
- Strict implementation of HR discipline and policies
- Strong control over attendance, compliance, and documentation
- Ability to manage HR operations across multiple entities seamlessly

High ownership and accountability

📌 Assistant HR Manager For HR Operations & Payroll (Male) (Mumbai)
🏢 The Ageless Clinic
📍 Mumbai