Job Title: Admin Executive Facilities

Experience: 2–3 Years
Location: [Mumbai]
Employment Type: [Full-time]

Job Summary

We are seeking a proactive and detail-oriented Admin Executive – Facilities with 2–3 years of experience to oversee day-to-day administration and facility management activities. The ideal candidate will ensure smooth office operations by coordinating with internal teams, vendors, and service providers while maintaining a safe, clean, and productive workplace.

Key Roles & Responsibilities

- Manage daily administrative and facility operations to ensure uninterrupted business activities.
- Coordinate housekeeping, pantry, security, and maintenance services to maintain office standards.
- Handle vendor management, including onboarding, negotiations, service coordination, and performance monitoring.
- Process and track facility-related invoices, purchase requests, and vendor payments in coordination with the Finance team.
- Maintain office assets, inventory, stationery, consumables, and housekeeping supplies.
- Coordinate preventive and breakdown maintenance of office equipment, electrical systems, HVAC, DG sets, UPS, and other facility infrastructure.
- Ensure office cleanliness, hygiene, and adherence to workplace safety standards.
- Support employee seating arrangements, workstation setup, office moves, and meeting room management.
- Coordinate travel bookings, accommodation, courier services,



and transportation as required.
- Manage Annual Maintenance Contracts (AMCs), service schedules, and vendor documentation.
- Ensure compliance with company policies, statutory requirements, and facility-related audits.
- Maintain facility records, asset registers, vendor contracts, and administrative documentation.
- Coordinate emergency repairs and resolve facility-related issues promptly.
- Assist in organizing employee engagement activities, office events, and administrative support for visitors.
- Prepare MIS reports, expense tracking, and monthly administration reports.

Required Skills

- Strong knowledge of office administration and facility management.
- Experience in vendor management and service coordination.
- Good communication, negotiation, and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Ability to work independently and handle multiple priorities.
- Preferred Qualifications

- Bachelor's degree in any discipline.
- 2–3 years of relevant experience in Administration and Facilities.
- Experience in corporate office or IT/ITES environment will be an added advantage.

Address:-

Unit No. 701, Wing A, Rupa Renaissance,
Located at D33, Turbhe MIDC Road,
TC Industrial Area, Turbhe,
Navi Mumbai, Maharashtra - 400705

📌 Admin Executive Facilities (Mumbai)
🏢 Eclat Health Solutions
📍 Mumbai