Event Logistics & on-Ground Execution Manage all pre-event logistics: venue coordination, vendorbriefings, material production, RSVP management, and on-the-day setup. Ensure events run seamlessly from arrival to close.
Vendor Coordination Liaise with production vendors, caterers, florists, AV teams, and venue contacts. Track deliverables, timelines, and quality standards. Flag issues to the Manager proactively
Guest & Invite Management Manage guest lists, digital and physical invite dispatch, RSVP tracking, and personalised communication with attendees before and after events.
Partnership Support Assist in identifying potential partnership leads, preparing partnership proposals and decks, and coordinating logistics for co-branded events with partner brands
Brand Materials & Collateral Coordinate production of all event materials invitations, menus,standees, branded merchandise, gift packaging, and dcor — in line with brand guidelines.
Post-Event Documentation — Compile event reports including photography, attendance, qualitative feedback, and preliminary ROI. Maintain an updated event archive and vendor database.
Budget Tracking — Track event-wise expenditure and maintain budget sheets. Flag overruns to the Manager immediately. Process vendor invoices and coordinate with finance for timely payments.