About the Role:

We are looking for a proactive, organized, and dependable Executive Assistant to support the Director in managing daily operations, coordination, and follow-ups across the organization. The ideal candidate should have excellent communication skills, strong attention to detail, and the ability to ensure tasks are completed on time.

Key Responsibilities:

- Follow up with employees, vendors, customers, and service providers on behalf of the Director.
• Coordinate with various departments and track progress on assigned tasks.
• Manage calendars, appointments, meetings, and travel arrangements.
• Draft emails, letters, reports, and business correspondence.
• Maintain records, databases, and MIS reports using MS Excel and MS Office.
• Conduct online research and prepare summaries and reports.
• Assist in preparing presentations, meeting notes, and action trackers.
• Handle administrative and operational tasks assigned by the Director.
• Coordinate personal and professional commitments as required.

Required Skills

- Excellent follow-up and coordination skills.




• Strong communication skills in English (written and spoken).
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Robust organizational and multitasking abilities.
• Ability to work independently and take ownership of tasks.
• Honest, reliable, and detail-oriented.
• Comfortable interacting with people across all levels of the organization.

Qualification & Experience

- Graduate in any discipline.
• 15 years of experience in Executive Assistant, Administrative Assistant, Office Coordinator, Secretary, or similar roles.
• Experience working with Directors, Founders, or Senior Management will be preferred.

What We Are Looking For:

The most important requirement is the ability to follow up consistently and get work completed on time. We are looking for someone who takes ownership, is proactive, and can effectively coordinate with multiple stakeholders.

Working Days

Monday to Saturday

📌 Executive Assistant (Mumbai)
🏢 Ginni Gopal Boards
📍 Mumbai