Title: QuickBooks Automation, Cash Flow & Expense Optimization Consultant

Location: Remote ( USA / Mumbai Location)

Project Type: Short-Term Setup + Optional Ongoing Support

Duration: 23 weeks implementation + training

About the Project

We are looking for an experienced QuickBooks professional who can help us:

- Automate reconciliation using monthly uploaded bank & credit card statements
- Set up cash flow forecasting
- Analyze our expenses to identify cost-saving opportunities
- Build advanced financial reports
- Modernize our QuickBooks workflows using the newest automation capabilities

This role includes both automation and financial analysis.

Responsibilities

1. Automated Reconciliation Setup

- Enable QuickBooks to accept uploaded bank statements (PDF/CSV)
- Enable credit card statement uploads
- Automatic transaction matching setup
- Exception and discrepancy detection setup

2. Expense & Receipt Automation

- Set up mobile/email receipt capture
- Auto-link receipts to credit card transactions
- Create missing receipt and exception reports

3. Cash Flow Analysis & Forecasting

The consultant must design a system that provides:

Real-time Cash Flow Snapshot

- Daily/weekly cash balance analysis
- Incoming receivables forecasting
- Outgoing payables forecasting
- Payroll cycle impact

Monthly Cash Flow Forecast

- 30–60 day forecast
- Alerts for low cash periods
- Projection of recurring expenses (rent, payroll, subscriptions)

4. Expense Analysis & Cost Saving Recommendations

This is a new addition you requested — the consultant must:

- Analyze historical expense trends
- Identify maximum spending categories
- Highlight vendors where spending is high
- Detect recurring charges that may be unnecessary




- Recommend specific cost-saving opportunities, such as:
- Vendor renegotiation
- Subscription reduction
- Duplicate tools
- High-cost categories with no ROI

- Provide a monthly Expense Optimization Report

5. Reporting & Data Analysis

Consultant will build or automate the following:

Financial Reports

- Monthly Profit & Loss
- Gross Profit Margin
- Budget vs Actual
- Expense Trend Analysis
- Vendor Spend Report
- Department-wise Cost Report

Cash Flow Reports

- Cash Flow Statement
- 30-day Cash Flow Projection

A/R & A/P Reports

- A/R Aging Summary
- A/P Aging Summary

Staffing-Specific Reports

- Cost of Recruiting
- Cost of Sales
- Pipeline-based revenue forecast (if data available)

6. Automation & Workflow Setup

- Automatic invoice reminders
- Automatic payment reminders
- Recurring transactions setup
- Expense and bill approval workflows
- Month-end close automation
- SOPs for all workflows

7. Training & Documentation

- Full SOPs for:
- Reconciliation
- Cash flow forecasting
- Monthly close
- Expense analysis

- Training sessions with the internal accountant/bookkeeper

Required Experience

- 5+ years experience with QuickBooks Online (preferred) or Desktop
- Must have done automation setup for bank/credit card uploads
- Strong understanding of cash flow forecasting
- Proven experience with expense audits & cost-saving analysis
- Ability to create dashboards and custom financial reporting
- Solid communication and documentation skills

Deliverables

- Fully automated QuickBooks workflows
- Automated monthly reconciliation system
- Cash flow forecasting dashboard
- Expense optimization analysis report
- Full reporting suite (P&L;, cash flow, expense trends, A/R, A/P, GP, cost of recruiting/sales)
- SOPs for all processes
- Team training

📌 Quick Books Automation , Cash Flow & Expense Optimization Consultant (Chennai)
🏢 Clifyx Services
📍 Chennai