Job Title: TM Stores & Inventory Management (Hospital)

Location: Mumbai

Department: Hospital Operations / Supply Chain Management

Reporting To: Head Hospital Operations

Experience Required: 36 Years

Job Summary

Own day-to-day stores operations and inventory management at the hospital facility, ensuring

all pharmaceutical, consumable, implant, and non-clinical inventory is accurately received,

stored, tracked, and issued to clinical departments. Maintain uninterrupted availability of

critical supplies while ensuring compliance with inventory controls, pharmaceutical storage

standards, and hospital governance requirements.

Key Responsibilities

Stores Operations

- Receive, inspect, and process all incoming stock deliveries by verifying quantities against

purchase orders, checking product quality, expiry dates, and recording receipts

accurately in the SCM system.

- Manage storage of pharmaceuticals, consumables, implants, and non-clinical inventory

in accordance with approved storage standards and regulatory requirements.

- Ensure proper stock rotation through FIFO/FEFO practices to minimize wastage and

expiry-related losses.

- Process stock requests from clinical departments, nursing units, and support functions

against approved requisitions, ensuring timely issuance and accurate system recording.

- Maintain organized, clean, and audit-ready stores with appropriate labeling,

segregation, and controlled access to regulated inventory.

- Safeguard inventory against loss, damage, theft, and unauthorized access.

Inventory Control & Tracking

- Monitor stock levels daily across all hospital stores and sub-stores, identifying items

below reorder levels, stock shortages, and excess inventory.

- Conduct periodic spot checks and monthly physical inventory counts, reconciling

physical stock against system records and resolving discrepancies.





- Track expiry dates for medicines, consumables, and critical supplies, initiating return,

redistribution, or disposal processes as required.

- Maintain accurate item master records including quantities, units of measure, storage

locations, and inventory parameters.

- Support inventory optimization initiatives through accurate stock monitoring and

reporting.

Supply Continuity & Escalation

- Identify and immediately escalate critical-care stock shortages or risks that could impact

patient care.

- Coordinate with clinical departments, nursing teams, pharmacy, and operations teams

to understand upcoming demand and procedure schedules.

- Support emergency replenishment activities and inter-facility stock transfers to address

urgent inventory requirements.

- Provide accurate inventory information to support replenishment planning and supply

chain decision-making.

- Assist in maintaining continuity of supply for operating theatres, ICUs, emergency

departments, and other critical clinical areas.

Compliance & Documentation

- Maintain complete and accurate inventory documentation including Goods Receipt

Notes (GRNs), stock issue records, requisitions, return notes, inventory adjustments,

and stock count records.

- Ensure controlled substances, regulated medications, and high-risk inventory are stored,

issued, and documented in accordance with applicable regulations and hospital policies.

- Support internal audits, external audits, accreditation assessments, and compliance





reviews through accurate record maintenance.

- Prepare monthly reports on inventory performance, stock turnover, wastage, expiry

write-offs, inventory discrepancies, and operational issues.

- Adhere to all hospital safety, quality, and inventory governance standards.

Key Skills & Competencies

Functional Competencies

- Hospital Stores Operations
- Inventory Control & Tracking
- GRN & Indent Processing
- Pharmaceutical Storage Compliance
- SCM System Operations

Behavioral Competencies

- Drives Results
- Optimizes Work Processes
- Communicates Effectively
- Resourcefulness
- Instils Trust

Educational Qualification

- B.Pharm from a recognized Indian university.
- B.Sc. (Life Sciences) or a graduate degree from a UGC-recognized institution with

relevant stores, inventory, or supply chain experience may also be considered.

- Additional certification in Inventory Management, Warehouse Operations, or Supply

Chain Management is preferred.

Relevant Experience

- 3–6 years of stores, warehouse, or inventory management experience within hospitals,

multi-specialty clinics, healthcare providers, or pharmaceutical distribution

organizations.

- Hands-on experience in Goods Receipt Note (GRN) processing, indent management,

stock issuance, inventory reconciliation, and inventory control processes.

- Working knowledge of pharmaceutical storage requirements, FIFO/FEFO inventory

practices, and controlled substance handling procedures.

- Proficiency in SCM ERP systems for inventory tracking, stock movement management,

and inventory reporting.

- Robust MS Excel skills and experience preparing inventory reports, stock reconciliations,

and inventory analysis.

- Demonstrated ability to maintain inventory accuracy while supporting uninterrupted

clinical operations.

📌 Stores and Inventory Management (Mumbai)
🏢 Randstad
📍 Mumbai