Role & responsibilities

Bill Certification & Validation:

- Review and certify bills submitted by process and site teams, ensuring adherence to contractual terms and conditions.
- Validate quantity and cost estimations in alignment with approved project budgets.
- Ensure bills are properly structured, including supporting documents such as work completion certificates, measurement sheets, and contractor agreements.
- Cross-check bill entries against project milestones and schedules to ensure proper sequencing and avoid duplication.

Compliance & Documentation Management:

- Ensure all bills meet ABEX requirements before submission.
- Verify that invoices, vendor agreements, and payment schedules comply with regulatory and organizational policies.
- Maintain a comprehensive repository of all billing documents for audit and compliance purposes.
- Ensure proper reconciliation of material procurement, consumption, and invoicing records.

Coordination with Stakeholders:

- Act as the central point of coordination between process teams, site teams, finance, procurement, and contract management teams.
- Ensure timely communication and resolution of billing discrepancies with concerned teams.
- Liaise with finance teams to facilitate payment processing and address queries related to invoice approvals.
- Conduct periodic meetings with project managers to review billing progress and address pending approvals.

Issue Resolution & Risk Mitigation:





- Identify discrepancies in submitted bills and ensure necessary corrections before approval.
- Monitor risk areas such as overbilling, underbilling, and cost deviations, ensuring corrective actions are taken promptly.
- Conduct internal audits of billing records to ensure accuracy and prevent financial leakages.

Process Improvement & System Optimization:

- Recommend and implement process improvements in the project billing workflow for enhanced efficiency and transparency.
- Leverage technology to automate billing and documentation processes, reducing manual intervention and errors.
- Work with IT teams to enhance ERP system capabilities for seamless project billing management.
- Develop SOPs (Standard Operating Procedures) for billing functions to standardize operations across projects.

Reporting & MIS (Management Information System):

- Prepare and present detailed reports on billing status, pending approvals, and payment disbursements.
- Develop dashboards to track project-wise billing and payment progress.
- Generate insights and recommendations for cost control and process efficiency improvements.

Preferred candidate profile

Educational Qualification:

Bachelors degree in Electrical or Mechanical Engineering.

Certifications such as Certified Construction Contract Administrator (CCCA) or similar credentials.

Work Experience (Range of years):

15+ years

📌 Project Billing Specialist (Mumbai)
🏢 Adani Group
📍 Mumbai