UNIQUE DESIGNS
Job Profile
Office Administration & Documentation Executive
Company
Location
Reports to
Unique Designs
Dadar West, Mumbai (Showroom)
Director / Partners
Role Summary
Responsible for day-to-day office administration, documentation, courier management, and Tally data
entry related to transport and invoicing, ensuring accurate records and timely client communication.
Key Responsibilities
1. Collection & Records Management
Maintain physical Collection Book with accurate, up-to-date entries
Ensure entries are legible, dated, and reconciled periodically
2. Courier Management
Log all courier inward entries (sender, date, item description, recipient)
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Log all courier outward entries (recipient, date, item description, tracking/reference number)
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Follow up on pending deliveries where required
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3. Filing & Documentation
Maintain systematic filing of all business documents (physical and digital where applicable)
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Ensure easy retrieval of filed documents on request
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Maintain routine office files in an organized, indexed manner
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Handle and safeguard personal documents of Partners with discretion and confidentiality
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4. Tally & Transport Documentation
Enter transport slips (LR Lorry Receipt) into Tally accurately and on the same day of receipt
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Cross-check LR details against corresponding Sales Invoice before dispatch to client
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Send Sales Invoice copy along with LR copy to respective clients promptly
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Flag discrepancies (missing LR, mismatched invoice details) to Partners immediately
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Requirements
Basic to intermediate Tally proficiency (voucher/transport entry)
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Prior experience in office administration/back-office role preferred
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High attention to detail and accuracy
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Trustworthy will handle Partners' personal documents
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Organized, process-oriented approach to filing
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Key Attributes
Discretion and confidentiality (handling personal documents)
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Timeliness (same-day LR entry, prompt invoice dispatch)
Reliability in routine, repetitive tasks
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Note: Salary band, reporting cadence, and working hours are not specified in this profile.