Role & responsibilities

1. Administration & Documentation Management

Maintain and organize office records, files, registers, contracts, and other key documents in both physical and digital formats, ensuring accurate documentation, timely updates, and easy retrieval.

- Handle scanning, printing, photocopying, filing, and document management activities to support day-to-day operations.
- Manage inward and outward correspondence, courier services, document dispatch, and record maintenance.
- Manage and facilitate notary, e-stamping, banking, and other statutory or administrative documentation requirements to ensure timely completion of official processes.

2. Travel, Accommodation & External Coordination

- Manage travel arrangements, including air, rail, and road transportation bookings for employees, management, candidates, and visitors, ensuring timely reservations, confirmations, and payment coordination. Arrange hotel reservations and bookings, local transportation, and accommodation requirements for employees, management, and visiting guests.
- Coordinate with travel partners, service providers, banks, government authorities, and other external agencies to facilitate administrative and operational requirements.

3. Office Supplies, Inventory & Asset Management

- Ensure timely availability and replenishment of office stationery, pantry items, housekeeping materials, and other routine administrative supplies.
- Coordinate the availability and maintenance of IT equipment, office devices, and other operational resources as required.
- Maintain inventory records and monitor the inward and outward movement of office supplies,



materials, and assets.
- Maintain and update asset records and coordinate the servicing, repair, maintenance, and replacement of office equipment and resources.

4. Office, Facility & Operational Support

- Ensure proper upkeep of office facilities and coordinate routine administrative requirements to support smooth day-to-day operations. Provide administrative and operational support across the Corporate Office, Director's Residence, and plant operations as required.

Maintain confidentiality of official information, records, and documents while ensuring compliance with company policies and procedures.

- Ensure timely opening and closing of the office premises, maintaining workplace readiness before business hours and adherence to security and lock-up procedures at the end of the working day.

5. Events & Special Assignments

- Arrange and coordinate requirements for company events, meetings, training programs, employee engagement initiatives, and other official functions.
- Support management in executing special assignments, operational requirements, and other responsibilities assigned from time to time.

Skill Required:

1. Knowledge of documentation management, office administration, inventory control, and asset record management.

2. Good communication and coordination skills.

3. Strong organizational and record-management abilities.

4. Proficiency in MS Office & Google sheets.

5. Ability to multitask and manage priorities effectively.

6. Willingness to travel locally for official work.

7. High level of integrity, responsibility, and attention to detail.

📌 Front Office Executive (Noida)
🏢 IFP Petro
📍 Noida