EA to Managing Director (Female) : Max budget is 45K PM based on relevant exp ***** Immediate joiners preferred

Location: New Delhi

Experience Required: 3-7 Years

Salary: 4- 5.5 LPA (Depending on experience, communication skills, and capability)

Language Requirement: Excellent command over written and spoken English & Hindi

Qualification: Graduate / Post Graduate from a recognized university (MBA / Business Administration preferred)

Job Summary

We are looking for a highly professional, proactive, and execution-oriented Executive Assistant (EA) to support the Director / Managing Director in daily operations, coordination, communication, reporting, and strategic follow-ups.

The ideal candidate should be capable of independently managing schedules, tracking assigned tasks across teams, drafting official correspondence, preparing reports and presentations, and coordinating with government departments, consultants, vendors, and external stakeholders.

This role requires strong ownership, confidentiality, professionalism, and the ability to ensure timely execution of management directives.

Key Responsibilities.

Executive & Administrative Support

- Manage calendars, appointments, meetings, travel schedules, and daily priorities of the Director/MD.
- Coordinate internal and external meetings, reviews, and business engagements.
- Maintain confidential records, files, documents, and important business communication.
- Organize meetings, prepare agendas, and maintain Minutes of Meetings (MOM).
- Official Travelling

Coordination & Execution Tracking

- Follow up with departments, team members, and stakeholders on tasks assigned by management.
- Monitor project timelines, pending matters, and deliverables to ensure timely completion.
- Prepare status reports, action trackers, and escalation updates for management review.
- Ensure proper closure and accountability of assigned action points.

Drafting & Official Communication

- Draft professional letters, emails, notices, presentations, and official correspondence.




- Handle communication with government departments, authorities, consultants, legal teams, vendors, and political representatives.
- Prepare briefing notes, summaries, reports, and management documentation.

Reports, MIS & Documentation

- Prepare MIS reports, dashboards, presentations, trackers, and analytical summaries.
- Compile operational and business data for management review and decision-making.
- Maintain organized digital and physical filing systems.

Liaison & Stakeholder Coordination

- Coordinate with vendors, consultants, external agencies, and senior officials.
- Support management in meetings, reviews, business discussions, and special assignments.
- Represent management professionally during interactions when required.

Technical Skills

Must have strong working knowledge of:

- Advanced Microsoft Excel (Pivot Tables, VLOOKUP, formulas, dashboards, reporting)
- Microsoft Word
- PowerPoint Presentation
- Email & Calendar Management

Preferred:

- Google Workspace
- Zoom / Microsoft Teams
- AI productivity tools such as ChatGPT or similar platforms

Required Skills & Competencies

- Strong command over written and spoken English and Hindi.
- Excellent drafting and communication skills.
- Strong follow-up, coordination, and multitasking abilities.
- High level of professionalism, confidentiality, and ownership.
- Ability to work independently under pressure and tight timelines.
- Strong organizational and multitasking skills
- Solid execution mindset with attention to detail
- Ability to handle sensitive and high-level communication professionally

Preferred Candidate Profile

- Experience working with senior management, directors, or business owners
- Exposure to government liaison and official correspondence will be preferred
- Candidates with experience in corporate, infrastructure, consulting, or administrative coordination roles will have an added advantage
- Mature, disciplined, and presentable personality

Interested can share the resume at [email protected] / +91-(phone hidden).

Thanks

Parveen Kaur

Sr. Manager HR

www.southerntravelsindia.com

📌 Executive Assistant To Managing Director (Female): Max 40-45KPM (New Delhi)
🏢 Southern Travels
📍 New Delhi