We are looking for an organised, warm, and proactive: Event and Guest

Coordination Manager.

Responsibilities

- Maintain an accurate master guest list for the event.
- Coordinate with event planner.
- Coordinate with vendors.
- Coordinate with Managing Directors family for there personal requirements during the event.
- Maintain spread sheet of expenses and coordinate with Accounts team for payments.
- Contact guests through WhatsApp, phone, email, or other agreed channels
- Record attendance for each wedding event separately
- Confirm the number of guests and hotel room bookings.
- Track meal preferences, allergies, accessibility needs, and special requests
- Coordinate accommodation, arrival details, and transport requirements
- Send polite RSVP reminders and follow up with non-responders
- Resolve duplicate, incomplete, or conflicting responses
- Provide regular summaries of confirmed, declined, pending,



and uncertain guests
- Share accurate final numbers with the couple, planner, venue, caterer, and other approved vendors
- Maintain guest privacy and communicate discreetly

Ideal Candidate

- Excellent communication and interpersonal skills
- Highly organised and comfortable working with spreadsheets.
- Patient and confident when following up with family members and guests
- Fluent in English.
- Familiar with WhatsApp communication and etiquette.
- Experience in planning, hospitality, events, or guest relations is preferred.
- Available during evenings or weekends when guests are easier to reach.
- Can start with us immediatly

This position is for Fixed term contract and will be till March, 2027

📌 Event and Guest Coordination Manager (New Delhi)
🏢 Vipar Auto
📍 New Delhi