Job Descripon: Company Secretary (CS)
Reporng to : CFO
About the Role
We are seeking a qualied and detail-oriented Company Secretary cum MIS Analyst to manage
statutory, regulatory, and corporate governance requirements of the company. The role involves
close coordina¢on with the Board of Directors, senior management, and regulatory authori¢es to
ensure full compliance with applicable laws.
To prepare MIS to manage, analyze, and report opera¢onal and project data. The role will support
management and development teams by providing accurate, ¢mely MIS reports, dashboards, and
data insights to aid decision-making.
Key Responsibili¢es
Statutory & Regulatory Compliance
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Ensure compliance with the Companies Act, 2013, MCA rules, and other applicable laws
File statutory forms and returns with ROC/MCA (AOC-4, MGT-7/7A, DIR-3 KYC, PAS-3, SH-7,
etc.)
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Maintain statutory registers, records, and documents
Track legal and regulatory updates and advise management accordingly
Board, Commi¢ee & General Mee¢ngs
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Prepare no¢ces, agendas, explanatory statements, and minutes
Organize and a¢end Board Mee¢ngs, AGM, and EGM
Ensure mee¢ngs comply with Secretarial Standards (SS-1 & SS-2)
Provide secretarial and governance support to the Board
Corporate Governance & Advisory
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Advise the Board and management on corporate governance best prac¢ces
Assist directors in fullling their statutory du¢es
Ensure adherence to internal policies and governance frameworks
Share Capital & Secretarial Work
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Handle share-related ma¢ers including issue, allotment, transfer, transmission, split, and
consolida¢on
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Maintain Register of Members, Directors, and KMP
Issue and manage share cer¢cates and shareholding records
Regulatory & Skilled Coordina¢on
Liaise with ROC, MCA, auditors, prac¢cing company secretaries, and legal advisors
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Handle regulatory no¢ces, inspec¢ons, and correspondence
Documenta¢on & Corporate Ac¢ons
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Dra¢ and vet Board resolu¢ons, agreements, and corporate documents
Support corporate ac¢ons such as:
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Appointment/resigna¢on of directors
Increase in authorized share capital
Borrowings and crea¢on/modica¢on of charges
Related party transac¢ons
MIS & Repor¢ng
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Prepare and maintain daily, weekly, and monthly MIS reports
Generate reports related to:
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Project progress
Developer produc¢vity
Resource u¢liza¢on
Timelines and deliverables
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Consolidate data from mul¢ple sources (Excel, internal tools, ERP, project management
systems)
Data Management & Analysis
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Collect, validate, and analyze data to ensure accuracy and consistency
Iden¢fy gaps,



delays, and devia¢ons and highlight them to management
Dashboard & Automa¢on
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Design and maintain dashboards using MS Excel (advanced formulas, Pivot Tables, etc.,)
Automate recurring reports to improve eciency
Maintain historical data and version control of reports
Coordina¢on & Support
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Coordinate with developers, project managers, and team leads to gather inputs
Provide MIS support for internal reviews, audits, and management mee¢ngs
Assist HR, Finance, and Opera¢ons teams with data-related requirements
Documenta¢on & Compliance Support
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Maintain process documenta¢on and SOPs related to MIS
Ensure data conden¢ality and adherence to internal policies

Technical Skills
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Strong prociency in MS Excel (VLOOKUP/XLOOKUP, IF, Pivot Tables, charts)
Good knowledge of MS Oce (Word, PowerPoint)
So¢ Skills
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Strong analy¢cal and problem-solving skills
High a¢en¢on to detail
Good communica¢on and coordina¢on abili¢es
Ability to work under deadlines
Qualica¢ons , Experience & Requirements
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Member of Ins¢tute of Company Secretaries of India (ICSI)
Proven experience as a Company Secretary in a Private Limited Company
Strong knowledge of Indian corporate and commercial laws
Excellent dra¢ing, communica¢on, and organiza¢onal skills
High a¢en¢on to detail and ability to meet compliance deadlines
Experience 15+yrs

📌 Company Secretary (Chennai)
🏢 iQuest Management Consultants
📍 Chennai