Role & responsibilities

- Handle end-to-end incorporation of Private Limited Companies, LLPs, OPCs, Section 8 Companies, and conversion/registration cases on the MCA portal.
- Manage the full annual and event-based ROC compliance calendar for a portfolio of clients - AOC-4, MGT-7/7A, DIR-3 KYC, ADT-1, DPT-3, MSME returns, and other MCA/LLP filings.
- Independently manage a portfolio of clients, acting as the single point of contact for each client's secretarial compliance.
- Own end-to-end conduct of Board Meetings and Annual General Meetings (AGMs) for client companies preparing and circulating notices and agenda, drafting resolutions (including circular resolutions) and minutes, setting up and coordinating the meetings themselves, and ensuring follow-through on actions arising from resolutions passed.
- Maintain statutory registers and ensure all meeting-related records for client companies are complete and audit-ready.
- Handle charge creation, modification, and satisfaction filings (CHG-1, CHG-4, CHG-9) and coordinate with banks/NBFCs where required.
- Manage DIN/DSC applications, appointments and resignations of directors, and changes in registered office/authorized capital.
- Liaise directly with Registrar of Companies (ROC), Regional Director (RD), and other MCA authorities on client matters, including responses to notices and queries.
- Maintain and proactively track a compliance tracker/calendar across all assigned clients, flagging upcoming due dates well in advance.
- Independently handle FEMA/RBI-related compliance for client companies, including FC-GPR, FLA returns, and other annual/event-based FEMA,
- Support secretarial audits and due diligence assignments as needed.
- Keep the practice updated on amendments to the Companies Act 2013, LLP Act, FEMA regulations, SEBI (where relevant),



and MCA V3 portal changes, and ensure client work reflects current requirements.
- Coordinate with the internal accounts/tax teams to ensure consistency of client data across compliance functions.
- Work with, train, and lead a team of Analysts - assigning and reviewing their work, guiding them on compliance matters, and ensuring the quality and timeliness of filings across the team's client portfolio.

Required Qualifications & Experience

- Associate Member of the Institute of Company Secretaries of India (ACS); Fellow membership (FCS) is an added advantage.
- 2 - 3 years of post-qualification experience, with a explicit track record of independently handling multiple clients in a mid-sized CA firm, CS firm, or corporate services practice (not solely in-house/single-company experience).
- Hands-on, current experience with the MCA V3 portal, XBRL filing, and standard ROC e-forms.
- Working knowledge of the Companies Act 2013 and LLP Act 2008, along with hands-on, working knowledge of FEMA/RBI compliance for companies (FC-GPR, FLA returns, and related annual filings) this is a core requirement, not a peripheral skill.

Skills & Attributes We're Looking For

- Strong drafting skills resolutions, minutes, notices, and client communication.
- Proven ability to manage multiple clients and deadlines in parallel without dropping compliance dates.
- Comfortable being the direct point of contact for clients — confident, professional client communication.
- Detail-oriented and organized, with a system for tracking due dates across a large client base.
- Proficient in MS Word, Excel, and MCA/ROC filing utilities.
- Self-starter who can operate with minimal hand-holding once a client is handed over.
- Demonstrated ability (or clear readiness) to guide, review, and mentor junior team members.

📌 Company Secretary - Corporate Compliance & MCA Filings (Chennai)
🏢 Initium Partners
📍 Chennai