Procurement Operations

- Manage end-to-end procurement of goods and services needed by the school (stationery, academic supplies, furniture, IT equipment, maintenance, etc.).
- Prepare and issue Requests for Quotation (RFQs), collect supplier proposals, prepare comparative statements, and finalize vendors as per policy.
- Issue Purchase Orders (POs), track delivery timelines, and ensure timely receipt.
- Maintain accurate records of all procurement transactions, contracts, and vendor documentation.

Vendor & Contract Management

- Identify, evaluate and onboard reliable vendors; build robust supplier relationships.
- Lead negotiations on pricing, delivery terms, payment terms, and quality standards.
- Ensure vendors comply with agreed quality and delivery standards; manage performance feedback and dispute resolution.

Policy & Process

- Ensure all purchases are conducted in accordance with the schools procurement policy and financial controls.
- Develop and improve standard operating procedures (SOPs) for procurement processes.
- Coordinate with Finance/Accounts for invoice processing and payment reconciliation.

Budgeting & Cost Control

- Work with school leadership to plan annual procurement needs and budget allocation.




- Monitor price trends, negotiate for cost optimization, and implement cost-saving strategies.

Coordination

- Liaise with administrative departments to understand and finalize requirements (academic, IT, maintenance, etc.).
- Collaborate with the store/Inventory team for stock verification and replenishment planning.

Required Skills & Attributes

- Strong negotiation and vendor management skills.
- Knowledge of procurement lifecycle (sourcing, tendering, evaluation, ordering).
- Excellent communication and coordination skills.
- Proficiency in MS Office (especially Excel) and procurement documentation.
- Analytical mindset with attention to detail.

Qualifications

- Bachelors degree in Business Administration, Commerce, Supply Chain/Materials Management, or related field (MBA preferred).
- Professional certification in procurement/supply chain is a plus.

Experience

- Minimum 8–10 years of procurement/purchasing experience, ideally including centralized procurement functions.
- Experience in educational institutions or large service organizations is preferred.

📌 Purchase Head (Hyderabad)
🏢 Balajee Arun Educational Society
📍 Hyderabad