About the Role

Urbanblocks Realty LLP is seeking a highly organized, proactive, and tech-savvy Personal Assistant to the CEO. This role involves providing end-to-end executive support while coordinating closely with the CEO across multiple real estate projects, joint ventures, and business initiatives.

The ideal candidate will serve as the primary coordination point between the CEO and internal teams, project stakeholders, consultants, partners, vendors, and clients. This position requires excellent organizational and communication skills, strong follow-up, the ability to handle confidential information with discretion, and the flexibility to travel with the CEO for project visits, meetings, and other business requirements.

Role & responsibilities

- Manage and coordinate the CEO's daily calendar, including meetings, appointments, travel plans, and priority activities.
- Accompany the CEO on project site visits, business meetings, and official travel as required.
- Coordinate activities across multiple projects to ensure timely execution and effective communication.
- Serve as the primary point of contact between the CEO and internal departments, project teams, consultants, clients, partners, vendors, and other stakeholders.
- Track key discussions, decisions, action items, commitments, and deadlines, ensuring timely follow-up and closure.
- Prepare meeting agendas, minutes of meetings (MoMs), presentations, reports, and other executive documents.
- Maintain organized and confidential records of project documents, correspondence,



and executive files.
- Ensure accurate and timely communication between the CEO and all relevant stakeholders.
- Monitor pending tasks, proactively follow up with responsible teams, and ensure completion within agreed timelines.
- Assist the CEO in prioritizing work, managing competing priorities, and maintaining operational efficiency.
- Leverage technology, AI tools, automation platforms, and digital systems to improve productivity, streamline workflows, and enhance decision-making.
- Handle highly confidential and sensitive information with professionalism, integrity, and discretion.
- Provide administrative, operational, and coordination support to the CEO and undertake additional responsibilities as assigned.

Required Skills & Competencies

- Minimum 4 years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior leadership.
- Experience in the real estate, construction, infrastructure, or project-based industry is preferred.
- Strong organizational, coordination, multitasking, and follow-up skills.
- Excellent verbal and written communication abilities.
- Proficient in MS Office, Google Workspace, and digital collaboration tools.
- Familiarity with AI tools and automation to improve productivity.
- High level of professionalism, discretion, and confidentiality.
- Strong interpersonal skills with the ability to coordinate across teams and stakeholders.
- Adaptable, proactive, and willing to travel as required.

📌 Personal Assistant (Hyderabad)
🏢 GHR Lakshmi Urbanblocks Infra
📍 Hyderabad