Roles and Responsibilities

As a Mid-Office Coordinator, you will manage administrative tasks for the placement of temporary employees (Talents) while ensuring strict compliance with labor legislation and Group processes. The core responsibilities are categorized below:

Client Configuration & Optimization (Osmose)

- System Management: Manage and improve client settings within the Osmose system.
- Rule Coordination: Support Consultants, Account Managers, or Process Managers in creating and linking complex payroll rules.
- Process Optimization: Optimize administrative workflows, including contract management, HR templates, time-clock imports, and Vendor Management Systems (e.g., Pixid).
- Quality Audits: Conduct weekly operational reviews and monthly post-payroll audits with agencies to ensure data quality.

Talent File Management

- Registration: Follow up with Talents to secure and validate registrations in Osmose.
- Compliance Monitoring: Monitor medical fitness compliance by scheduling exams, updating files, and tracking summons.
- Credential Renewal: Ensure the timely renewal of professional certifications (CACES), authorizations, and residence permits.
- Reporting: Generate risk assessment reports and mandatory monthly editions.

Contract Management

- Drafting: Draft and issue temporary work contracts (CTT) and assignment contracts (CMD).
- Specialized Contracts: Manage framework contracts ("contrats chapeaux") and specific assignment letters for CDII (Permanent-Interim) contracts.
- Signature Verification: Ensure all contracts are systematically signed.

Payroll Processing & Expenses

- Data Collection: Collect timesheets and variable payroll data (such as absences and bonuses) from teams, clients, or Time & Attendance (GTA) tools.
- Auditing & Entry:



Enter and audit timesheets in Osmose for compliance.
- Follow-ups: Manage weekly follow-ups for missing supporting documentation.
- Advances & Expenses: Process downpayments (advances) within established deadlines and audit/reintegrate professional expenses in accordance with URSSAF regulations.

Support & Dispute Resolution

- Hotline Coverage: Staff the dedicated telephone hotline for client and Talent inquiries or claims.
- Anomaly Resolution: Monitor contracts without defined end-dates and resolve anomalies.
- Financial Recovery: Manage the recovery of overdue invoices (excluding commercial disputes) and identify/flag overpayments for recovery.
- Administrative Processing: Handle the administrative processing of wage garnishments and absence justifications.

Digital Transformation

- Adoption Drive: Promote and encourage the use of digital solutions, including the Client Portal, Youplan, Talent App, e-invoicing, and digital pay slips.

Candidate Profile

- Education: Must possess a Bachelors degree in commerce.
- Experience:

- Minimum of 36 years of experience in administration, financial accounting, or a similar work profile.
- Prior experience working specifically on timesheets and payrolling is a must.

- Mindset & Approach:

- Demonstrates a flexible mindset and the ability to look beyond the core remit to contribute to evolving projects or tasks.
- Shows robust process ownership and accountability to drive positive outcomes.
- Willing and eager to learn, demonstrating curiosity and adaptability to accommodate process priorities.

- Work Schedule:

- Willingness to work Monday to Friday.
- Ability to work 9 hours per day (which includes a 1-hour break each day).

Interested candidates drop your profile to [email protected] or else DM to my LinkedIn page : https://www.linkedin.com/in/ramjik/

📌 Hiring For Payroll Processing & Timesheet Specialist - Hyderabad
🏢 Randstad
📍 Hyderabad