Job Description (JD) Corporate Assistant to Managing Director (MD)

Position

Corporate Assistant to Managing Director (MD)

Department

Corporate Office

Reporting To

Managing Director (MD)

Location

Corporate Office

Experience

2-5 Yrs

Qualification

- Bachelor's Degree in Business Administration, Management, Commerce, or any related discipline.
- MBA is preferred.
- Excellent communication skills in English (knowledge of Telugu/Hindi is an added advantage).
- Proficiency in MS Office (Excel, Word, PowerPoint) and presentation preparation.

Role Overview

The Corporate Assistant to the Managing Director will provide high-level executive, administrative, and strategic support to the MD. The role requires exceptional organizational skills, confidentiality, strong business acumen, and the ability to coordinate with internal departments and external stakeholders to ensure smooth business operations.

Key Responsibilities

Executive Support

- Manage the MD's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, and record minutes of meetings (MoM).
- Screen calls, emails, and correspondence on behalf of the MD.
- Prioritize tasks and ensure timely follow-up on action items.

Coordination & Communication

- Act as a liaison between the MD and various departments.
- Coordinate with project teams, corporate departments, consultants, vendors, and clients.
- Ensure timely collection and submission of reports from different business units.
- Follow up with department heads on pending activities and management directives.





Documentation & Reporting

- Prepare presentations, reports, business summaries, and management dashboards.
- Draft professional emails, letters, circulars, and official communications.
- Maintain confidential files, contracts, and corporate documents.
- Organize and maintain digital and physical records.

Business Support

- Assist in preparing MIS reports and management review presentations.
- Coordinate Board Meetings, management review meetings, and leadership discussions.
- Track project updates, key business metrics, and strategic initiatives.
- Support the MD in special projects and business expansion initiatives.

Administrative Responsibilities

- Arrange travel, accommodation, and logistics for the MD.
- Coordinate VIP visits and corporate events.
- Monitor office administration activities assigned by the MD.
- Ensure effective communication across all business functions.

Compliance & Confidentiality

- Handle confidential information with the highest level of integrity.
- Maintain confidentiality of financial, legal, HR, and business-related information.
- Ensure compliance with company policies and management directives.

Required Skills & Competencies





- Excellent written and verbal communication.
- Strong interpersonal and stakeholder management skills.
- High level of professionalism and discretion.
- Outstanding organizational and multitasking abilities.
- Strong analytical and problem-solving skills.
- Ability to work under pressure and meet tight deadlines.
- Advanced knowledge of Microsoft Excel, PowerPoint, and Word.
- Attention to detail and accuracy.

Preferred Experience

- Experience supporting CXO-level executives or senior leadership.
- Exposure to the construction, infrastructure, EPC, manufacturing, or corporate sector is preferred.
- Experience in preparing management reports, presentations, and MIS.

Key Performance Indicators (KPIs)

- Timely coordination of meetings and management schedules.
- Closure of action items within defined timelines.
- Accuracy and quality of reports, presentations, and documentation.
- Effective communication and stakeholder coordination.
- Maintenance of confidentiality and professionalism.
- Efficient execution of executive support activities.

Personal Attributes

- Self-motivated and proactive.
- Highly organized with excellent time management.
- Positive attitude and solution-oriented mindset.
- Strong integrity and ethical standards.
- Flexible to travel whenever required.

This role is ideal for a highly organized qualified who can serve as a trusted partner to the Managing Director by ensuring seamless executive support, effective communication, and efficient coordination across the organization.

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