Role Overview

We are seeking a detail-oriented PMO Coordinator based in India to support project operations for our Australian clients. You will manage resource onboarding, compliance tracking, documentation, and stakeholder coordination across time zones.

Key Responsibilities

Resource Onboarding & Tracking

- Maintain resource onboarding trackers and update resource deployment status
- Coordinate with Talent Acquisition and stakeholders on resource updates and timelines
- Manage client workplace access requests and provisioning
- Track leave calendars, overtime, and resource availability

Compliance & Background Verification

- Initiate and track Background Verification (BGV) processes for new hires
- Follow up on pending verifications with stakeholders
- Maintain compliance records and ensure all onboarding requirements are met

Assessment Coordination

- Register candidates for technical assessments (e.g., Codility tests)
- Update assessment trackers and communicate results to stakeholders
- Maintain Pass/Fail status records

Documentation & Knowledge Management

- Create and maintain PMO process documents and standard operating procedures (SOPs)
- Prepare handover documentation and conduct knowledge transfer sessions
- Ensure proper version control and filing of project documents in shared drives
- Maintain document repositories for client-specific environments

Billing & Timesheet Support

- Track timesheets, purchase orders, and billing submissions
- Maintain billing trackers and support invoicing processes




- Coordinate with finance teams to ensure accurate and timely submissions

Stakeholder Communication

- Liaise between project teams, delivery leads, and Australian clients
- Schedule meetings, document minutes, and follow up on action items
- Provide regular status updates to PMO leads and management
- Coordinate logistics for team meetings and events

Key Qualifications

Education & Experience

- Diploma/Degree in Business Administration, IT, or related field
- 5+ years in PMO support, project coordination, or administrative roles
- Experience with resource onboarding and compliance tracking preferred

Technical Skills

- Advanced Excel (pivot tables, VLOOKUP, data validation, conditional formatting)
- Proficiency in MS Teams, SharePoint, and Outlook
- Familiarity with JIRA, Smartsheet, or MS Project is a plus
- Exposure to SAP, Power Automate, or Power BI is an advantage

Key Competencies

- Highly organized with strong multitasking abilities
- Excellent written and verbal communication in English
- Proactive, resourceful, and able to work independently
- Comfortable working across time zones with Australian clients
- Strong follow-up skills and attention to detail
- Able to handle multiple tasks under pressure with tight deadlines

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 PMO Coordinator (Hyderabad)
🏢 NCS Group
📍 Hyderabad