Job Title: Executive Assistant to the CEO
Location: Gurugram
Reports To: Chief Executive Officer
Employment Type: Full time

ABOUT THE ROLE
We are seeking a sharp, proactive, and business-savvy Executive Assistant to work directly with our CEO. This is not a traditional administrative role you will be enabling the CEO to focus on high-impact decisions by managing information, projects, and priorities with precision and intelligence.
The ideal candidate combines exceptional organizational ability with strong analytical thinking, financial literacy, and the ability to thrive in a fast-paced, high-accountability environment.
KEY RESPONSIBILITIES
Strategic Support
Act as a thought partner to the CEO anticipate needs, prepare briefing documents, and synthesize complex information into clear, concise summaries.
Track strategic priorities and business goals; flag deviations and ensure follow-through.
¢ Prepare high-quality presentations and reports, for review and analysis.

Analytical & Financial Tasks
¢ Analyze business data, financial reports, and MIS outputs to support CEO decision-making
¢ Build and maintain dashboards, trackers, and scorecards (revenue, KPIs, budgets, project milestones).
¢ Perform calculations, variance analysis, and data reconciliation with high accuracy.
¢ Coordinate with Finance, Sales, and Operations teams to collate and verify data.

Calendar, Communications & Coordination
¢Manage the CEO's calendar, travel, meetings,



and correspondence with precision and discretion.
¢Own the CEO's calendar manage scheduling, prioritization, meeting preparation, and follow-ups.
¢ Draft and manage high-stakes correspondence with internal teams and departments.
¢ Liaise across departments and with external stakeholders on behalf of the CEO.

Confidentiality & Execution
¢ Handle sensitive business and personal information with absolute discretion.
¢ Drive closure on action items and commitments made by the departments and CEO to achieve the organisational goals

REQUIRED SKILLS & QUALIFICATIONS
¢Qualification: Bachelors in Pharmacy or Masters in Pharmacy is preferable.
¢36 years of experience in an EA, Chief of Staff, PA, or similar support role in Pharma Industry.
¢ Strong analytical and quantitative skills highly comfortable with numbers, financial data, and business metrics.
¢ Advanced proficiency in MS Excel (pivot tables, financial models, formulas); strong in PowerPoint.
¢ Experience working with MIS reports, dashboards, or BI tools.
¢ Strong written and verbal communication skills.
¢ High attention to detail avoidance of errors in data or documentation.
¢ Ability to manage competing priorities under pressure with minimal supervision
¢ Strong business acumen and understanding of organizational dynamics
¢ Unquestionable integrity, professionalism, and discretion.

📌 Executive Assistant To Chief Executive Officer (Gurugram)
🏢 Protech Biosystems
📍 Gurugram