- Responsibilities:
- Maintain accurate vendor ledgers.
- Perform monthly creditors reconciliation and resolve mismatches.
- Follow up with vendors for statements, confirmations, and pending documents.
- Prepare creditor ageing reports and submit them to management.
- KPI / Metric: Match ledgers on a weekly basis.
2. IT-Related Bills Updating & Tracking
- Responsibilities:
- Track monthly laptop rental details with the IT department.
- Verify rental invoices against the rental log provided by IT.
- Reconcile rental bills and ensure correct posting in the accounting system.
- KPI / Metric:
- Update all bills within 2448 hours of receipt with 100% accuracy.
- Verify and post rental bills by the 3rd working day of each month.
- Maintain zero mismatches between the IT rental list and vendor invoices.
3. AMEX & Other Credit Card Accounting
- Responsibilities:
- Update and reconcile monthly credit card transactions.
- Collect bills and supporting documents from the respective teams.
- Record entries accurately in the ledger and ensure proper monthly closing.
- KPI / Metric: Complete updating and reconciliation within 3 days of receiving the statement.
4. Reliance Debit Note Accounting & Verification
- Responsibilities:
- Cross-check Reliance debit notes.
- Post debit notes accurately in the accounting system.
- KPI / Metric:
- Verify and post all debit notes within 48 hours of receipt.
- Ensure zero pending or unverified debit notes at month-end.
5. Reporting & Coordination
- Responsibilities:
- Prepare weekly and monthly AP reports for management.
- Support month-end closing activities with necessary reconciliations and schedules.
- KPI / Metric:
- Submit weekly and monthly AP reports on schedule.
- Ensure no audit remarks related to AP and IT bill processes.
6. ERP Finance Module Implementation
- Responsibilities: Provide complete support for the implementation of the ERP finance module at the office.
- KPI / Metric: Complete all necessary requirements within the designated timeline.