Job description

Purpose

To lead and manage end-to-end administration, facility management, workplace services, security, statutory compliance, vendor management, and employee support services, ensuring a safe, efficient, cost-effective, and employee-friendly work environment.

JD

Key Responsibilities

Facility & Infrastructure Management

- Ensure maintenance and smooth functioning of office premises, guest houses, staff colony, canteen facilities, electrical equipment, office assets, and utility services.
- Monitor facility operations and implement preventive maintenance programs to ensure business continuity.
- Oversee fire and safety equipment maintenance and ensure adherence to all Health & Safety (H&S;) standards and group guidelines.
- Drive workplace improvement initiatives to enhance employee experience and operational efficiency.

Administration & Establishment

- Manage day-to-day administration and establishment activities across the location.
- Develop and implement administrative policies, procedures, and SOPs to improve operational effectiveness.
- Ensure productive utilization and control of administrative assets, inventories, and store movements.

Budget & Cost Management

- Prepare, monitor, and control the Administration SG&A; budget.
- Identify and implement cost optimization initiatives across administration, facilities, transportation, utilities, and support services.
- Track expenditures and ensure adherence to approved budgets.

Vendor & Contract Management

- Manage end-to-end vendor lifecycle, including selection, contracting, performance monitoring, and renewal.
- Work closely with the Purchase Department to negotiate contracts,



optimize costs, and improve service delivery.
- Monitor service levels and ensure compliance with agreed SLAs.

Security, Safety & Compliance

- Oversee security operations, access control systems, visitor management, and deployment of security personnel.
- Conduct safety awareness programs and training for contractual staff and service providers.
- Ensure compliance with statutory requirements, labor laws, fire safety regulations, and local authority guidelines.
- Coordinate audits and implement corrective actions for identified gaps.

Guest Relations & Employee Services

- Manage guest house operations and ensure quality hospitality services for visitors, leadership teams, and employees.
- Oversee travel, accommodation, transportation, and related support services.
- Ensure high standards of employee support services and workplace amenities.

Liaison & External Coordination

- Liaise with government authorities, municipal bodies, utility providers, local administration, and regulatory agencies for smooth business operations.
- Coordinate with external stakeholders for approvals, licenses, inspections, and statutory requirements.

Sustainability & Business Continuity

- Drive energy conservation, waste management, and sustainability initiatives.
- Lead emergency preparedness, crisis management, evacuation drills, and business continuity planning.

Team Leadership

- Lead and develop the administration team, fostering a culture of service excellence, accountability, and continuous improvement.
- Guide team members on best practices in administration, facilities management, safety, and compliance

📌 Sr. Manager - Administration (Kutch)
🏢 Nuvoco Vistas Corporation (Nuvoco)
📍 Kutch