Job Description Admin Executive

Job Title

Admin Executive

Department

Administration

Reporting To

Admin Manager / Operations Manager

Job Summary

The Admin Executive is responsible for ensuring the smooth day-to-day functioning of office administration. This role involves managing office facilities, vendor coordination, inventory, travel arrangements, documentation, asset management, and providing administrative support to various departments.

Key Responsibilities

- Oversee daily office administration and ensure smooth office operations.
- Manage office supplies, stationery, pantry items, and inventory.
- Coordinate with vendors for housekeeping, security, maintenance, courier, and other facility-related services.
- Ensure office equipment (computers, printers, ACs, etc.) is maintained and serviced on time.
- Handle travel bookings, hotel reservations, and transportation arrangements for employees and visitors.
- Maintain office records, files, agreements, invoices, and administrative documents.
- Support employee onboarding by arranging workstations, ID cards, and required office assets.
- Track company assets and maintain an updated asset register.
- Coordinate office events, meetings, and employee engagement activities.




- Process vendor bills and coordinate with the finance team for timely payments.
- Ensure compliance with office safety, cleanliness, and company policies.
- Assist management with administrative reports and MIS as required.

Required Qualifications

- Bachelor's degree / under graduation
- 25 years of experience in administration or office management.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Good communication and interpersonal skills.
- Robust organizational and multitasking abilities.
- Ability to work independently and manage multiple priorities.

Preferred Skills

- Vendor management
- Facility management
- Inventory and asset management
- Travel and event coordination
- Documentation and record management
- Time management and problem-solving
- Attention to detail

Key Performance Indicators (KPIs)

- Smooth office operations with minimal downtime.
- Timely vendor management and payment coordination.
- Accurate inventory and asset records.
- High standards of office maintenance and housekeeping.
- Timely completion of administrative tasks and reports.

Send CV to [email protected](phone hidden)

📌 Administration Executive (Bengaluru)
🏢 globiva
📍 Bengaluru