Job Summary

Eins Technik Pvt. Ltd. is looking for a highly organized, proactive, and technically inclined Executive Assistant to support the Managing Director. The candidate will act as the central coordination point between the MD and all departments, ensuring smooth execution of strategic initiatives, timely follow-ups, qualified communication, and confidential handling of business information.

This is a high-visibility role requiring excellent communication, strong coordination abilities, and sound business understanding.

Key Responsibilities

Executive Support

- Manage the MD's daily calendar and appointments.
- Organize meetings and prepare agendas.
- Record Minutes of Meetings (MOM).
- Track action items and ensure timely closure.
- Prioritize meetings based on business requirements.

Cross Functional Coordination

- Coordinate with Production, Projects, Procurement, Design, Finance, HR, Sales, Marketing, Stores, and SAP teams.
- Follow up on pending tasks assigned by the MD.
- Monitor departmental progress.
- Ensure timely execution of management directives.

MIS & Reporting

- Prepare Daily, Weekly, and Monthly MIS.
- Prepare presentations for management review meetings.
- Maintain dashboards and performance trackers.
- Generate reports using SAP and Excel.

Documentation

- Draft professional emails, letters, reports, and presentations.
- Maintain confidential records.
- Organize digital documentation.

SAP Coordination

- Coordinate with departments regarding SAP reports.
- Monitor workflow updates.
- Extract management reports from SAP.

Travel & Meeting Management

- Arrange domestic travel.
- Schedule internal and external meetings.
- Coordinate visitors and clients.
- Manage conference arrangements.

Business Communication

- Act as liaison between the MD and internal departments.
- Coordinate with consultants, vendors, clients, and government authorities.
- Ensure professional communication standards.

Strategic Support





- Conduct business research.
- Analyze data for management decisions.
- Prepare business presentations.
- Assist in new initiatives assigned by the MD.

Confidentiality

- Handle confidential information with complete discretion.
- Maintain strict confidentiality regarding company strategy, financial data, and management discussions.

Required Skills

Technical Skills

- SAP ERP
- Microsoft Excel (Advanced)
- PowerPoint
- Microsoft Word
- Outlook
- Google Sheets
- MIS Reporting
- Dashboard Preparation
- Data Analysis
- Documentation

Soft Skills

- Excellent English communication
- Professional email drafting
- Leadership coordination
- Time management
- Multi-tasking
- Follow-up skills
- Decision making
- Problem solving
- Analytical thinking
- High ownership
- Confidentiality
- Attention to detail

Preferred Candidate Profile

- Experience working directly with MD/CEO/Director.
- Manufacturing industry experience preferred.
- Exposure to Aluminium Formwork, Construction, Engineering, Industrial Manufacturing, or Infrastructure sectors will be an advantage.
- Strong technical understanding.
- Comfortable coordinating with multiple departments.
- Ability to work independently.
- Professional personality.
- Flexible to travel when required.

Key Skills (Naukri Keywords)

Executive Assistant

EA to MD

Managing Director Office

Executive Secretary

Personal Assistant

SAP

MIS Reporting

Advanced Excel

PowerPoint

Management Coordination

Project Coordination

Business Communication

Calendar Management

Meeting Coordination

Minutes of Meeting (MOM)

Cross Functional Coordination

Follow-up

Documentation

Dashboard

Manufacturing

Engineering

Construction

Aluminium Formwork

Desired Candidate Attributes

- Self-driven
- Highly organized
- Positive attitude
- Strong follow-up ability
- Professional communication
- Mature decision-making
- Integrity and confidentiality
- Ability to work under pressure
- Detail-oriented

📌 Executive Assistant To Managing Director (Ghaziabad)
🏢 Eins Technik Formwork System
📍 Ghaziabad