Role & responsibilities

Tender Identification

- Monitor government and private tender portals on a daily basis.
- Identify relevant tender opportunities based on company eligibility.
- Download tender documents and circulate tender alerts to concerned departments.
- Maintain a tender calendar and submission schedule.

Tender Documentation

- Review tender documents, eligibility criteria, scope of work, and technical specifications.
- Prepare checklists for required documents.
- Coordinate with technical, finance, legal, HR, plant & machinery, and accounts departments for necessary documents.
- Prepare and compile technical and commercial bid documents.

Bid Preparation

- Coordinate with the estimation team for BOQ pricing and cost analysis.
- Prepare bid submissions in compliance with tender requirements.
- Ensure all statutory documents, certificates, declarations, affidavits, and forms are complete and accurate.
- Verify bid security, EMD, tender fees, and performance guarantee requirements.

Tender Submission

- Upload bids on e-procurement portals before deadlines.
- Ensure error-free online and offline submissions.
- Maintain proper records of submitted tenders.
- Resolve technical issues related to e-tendering platforms.

Coordination

- Liaise with clients, consultants, government departments, and internal teams during the tendering process.




- Attend pre-bid meetings and prepare minutes and clarification notes.
- Coordinate responses to client queries and tender clarifications.

Post-Tender Activities

- Track tender evaluation status.
- Coordinate submission of additional documents requested by clients.
- Assist in negotiations, LOA/LOI processing, and contract finalization.
- Support project handover after award.

Documentation & Reporting

- Maintain a database of submitted tenders, awarded projects, and unsuccessful bids.
- Prepare weekly and monthly tender status reports.
- Maintain digital and physical records of all tender documents.
- Archive completed tenders for future reference.

Preferred candidate profile

- Robust knowledge of EPC, Civil, Road, Bridge, Building, Railway, and Infrastructure tenders.
- Experience with Government e-Tender portals (NIC, CPPP, GeM, State e-Procurement Portals, MSIDC, PWD, NHAI, MORTH, etc.).
- Understanding of BOQ, estimation, contract conditions, and bid documentation.
- Knowledge of EMD, BG, performance security, and statutory compliance.
- Excellent documentation and organizational skills.
- Strong communication and coordination abilities.
- Ability to work under strict deadlines.
- Proficiency in Microsoft Excel, Word, PowerPoint, and PDF editing software.
- Experience with ERP systems is an added advantage.

📌 Tender Executive (Nagpur)
🏢 Khalatkar Construction (KCC)
📍 Nagpur