The Challenge:

Act as a key liaison between attorneys, clients, outside counsel, Finance, and internal stakeholders across U.S. and international offices to ensure accurate, compliant, and timely billing operations. Manage complex client intake processes while maintaining adherence to firm protocols in a fast-paced legal environment. Leverage robust analytical and interpersonal skills to streamline and optimize legal billing processes, supporting management initiatives and driving continuous process improvement.

What You ll Take On:

- Independently manage electronic billing workflows through Legal Tracker.
- Upload invoices and supporting documentation into Legal Tracker, ensuring compliance with corporate billing guidelines.
- Serve as the primary point of contact for outside counsel, legal vendors, and internal stakeholders regarding billing questions.
- Maintain accurate matter and billing set-ups, proactively identifying and correcting data gaps.
- Resolve complex invoice discrepancies by coordinating directly with attorneys, legal staff, and vendors.
- Verify invoice details, including matter numbers, billing periods, and vendor information to ensure high accuracy.
- Track invoice status, follow up on pending/rejected invoices, and implement process adjustments to reduce rejections.
- Support the legal team with comprehensive matter setup and lifecycle maintenance in e-Legal Tracker.
- Own the onboarding process for new legal vendors by collecting and validating required billing and compliance documentation.
- Assist with special operations projects such as system cleanups, data validation, and process enhancements.




- Partner with Finance and Accounts Payable teams to ensure timely processing and payment of legal invoices.
- Assist Finance with invoice status inquiries, payment confirmations, and vendor payment resolutions.
- Support Finance requests related to expense coding, cost allocation, and financial reporting.
- Reconcile discrepancies between Legal Tracker and Finance/AP systems with minimal supervision.
- Run standard billing, accrual, and spend reports, providing preliminary analysis for review by senior team members.
- Contribute to special projects as needed, including analytical input into our annual budgeting process.
- Provide operational and administrative support for the senior legal leadership team.

What You Bring:

- Bachelors degree in Finance, Accounting, Business Administration or a related field required.
- Minimum of 3 years of experience in billing, accounts or corporate operations.
- Experience with Thomson Reuters Legal Tracker preferred.
- Experience working for a US multinational company is a plus.
- Strong foundational accounting and budgeting experience.
- Proficiency in Microsoft Office and Excel (experience with data validation and basic formulas).
- Excellent oral and written communication skills with the ability to interact confidently with stakeholders
- Strong organizational skills with the ability to prioritize effectively and work in a flexible, fast-paced environment.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Legal Billing Coordinator (Bengaluru)
🏢 take2
📍 Bengaluru