Senior Administrator - Program & Project Management

Experience: 8 to 12 years

Location: Others, India

Skills: project financial management, billing processes, budgeting, forecasting, revenue tracking, SOWs, rate cards, commercial models, Excel, SAP, financial/project tracking tools, negotiation skills, analytical skills, problem-solving capability, Agile, Waterfall, PMP, PRINCE2, IT services, managed services, contract negotiation, financial governance frameworks, enterprise systems, Oracle Finance

Job Summary
Project Manager – Finance & Billing Role Summary We are seeking an experienced Project Manager with strong financial acumen to oversee project delivery with a focus on financial governance, billing accuracy, and revenue assurance. The role requires end-to-end ownership of project execution while ensuring alignment with contractual obligations, cost management, and billing compliance.

Key Responsibilities
1. Project Delivery & Governance
Manage end-to-end project lifecycle including planning, execution, monitoring, and closure
Coordinate with cross-functional teams to ensure timely and quality delivery
Track project milestones, risks, dependencies, and mitigation plans
Provide regular status updates to leadership and stakeholders
2. Financial Management & Cost Control
Own project financials including budgeting, forecasting, and variance analysis
Monitor project costs against approved budgets and identify deviations
Drive cost optimization initiatives without impacting delivery quality
Ensure financial compliance with organizational and client guidelines
3. Billing & Revenue Assurance
Ensure accurate and timely billing as per contract/SOW terms
Validate billing inputs including effort tracking, rate cards, and milestones
Coordinate with finance teams to resolve billing discrepancies
Track revenue realization, unbilled amounts, and ensure closure of billing gaps
Provide inputs on recurring and non-recurring billing components [Dover EUC_...t May_2025 | Word]
4. Stakeholder & Client Management
Act as the primary interface for client discussions related to delivery and billing
Collaborate with finance,



procurement, and vendor teams for cost and billing alignment
Engage with internal leadership for approvals on financial decisions
5. Reporting & Compliance
Maintain project financial reports including forecasts, actuals, and revenue tracking
Ensure adherence to contractual obligations and audit requirements
Support internal and external audits related to billing and financial governance
6. Vendor & Contract Management
Engage with third-party vendors for cost estimation and billing validation [Dover EUC_...t May_2025 | Word]
Ensure contractual compliance for vendor invoices and payments
Review and validate SOWs, change requests, and financial impacts
Required Skills & Competencies
Strong understanding of project financial management and billing processes
Experience in budgeting, forecasting, and revenue tracking
Knowledge of SOWs, rate cards, and commercial models (T&M; / Fixed Price)
Proficiency in tools like Excel, SAP, or financial/project tracking tools
Excellent stakeholder communication and negotiation skills
Solid analytical and problem-solving capability
Exposure to Agile/Waterfall project management methodologies [Project_Manager | PDF]
Experience & Qualifications
8–12 years of experience in Project/Program Management
Proven experience in handling project financials and billing operations
PMP / PRINCE2 or equivalent certification (preferred)
Experience in IT services / managed services environment (preferred)
Success Metrics (KPIs)
Billing accuracy and timeliness
Revenue realization vs. plan
Budget adherence and cost variance control
Reduction in unbilled revenue and billing disputes
Stakeholder satisfaction and governance compliance
Nice-to-Have




Experience with large-scale managed services (like EUC / infrastructure programs)
Exposure to contract negotiation and financial governance frameworks
Knowledge of enterprise systems like SAP / Oracle Finance
Key Responsibilities
1. Project Delivery & Governance
Manage end-to-end project lifecycle including planning, execution, monitoring, and closure
Coordinate with cross-functional teams to ensure timely and quality delivery
Track project milestones, risks, dependencies, and mitigation plans
Provide regular status updates to leadership and stakeholders
2. Financial Management & Cost Control
Own project financials including budgeting, forecasting, and variance analysis
Monitor project costs against approved budgets and identify deviations
Drive cost optimization initiatives without impacting delivery quality
Ensure financial compliance with organizational and client guidelines
3. Billing & Revenue Assurance
Ensure accurate and timely billing as per contract/SOW terms
Validate billing inputs including effort tracking, rate cards, and milestones
Coordinate with finance teams to resolve billing discrepancies
Track revenue realization, unbilled amounts, and ensure closure of billing gaps
Provide inputs on recurring and non-recurring billing components [Dover EUC_...t May_2025 | Word]
4. Stakeholder & Client Management
Act as the primary interface for client discussions related to delivery and billing
Collaborate with finance, procurement, and vendor teams for cost and billing alignment
Engage with internal leadership for approvals on financial decisions
5. Reporting & Compliance
Maintain project financial reports including forecasts, actuals, and revenue tracking
Ensure adherence to contractual obligations and audit requirements
Support internal and external audits related to billing and financial governance
6. Vendor & Contract Management
Engage with third-party vendors for cost estimation and billing validation
Ensure contractual compliance for vendor invoices and payments
Review and validate SOWs, change requests, and financial impacts

📌 Senior Administrator Program & Project Management (Mumbai)
🏢 HCL Technologies
📍 Mumbai