As a rapidly growing startup we are looking for a proactive Senior Admin Executive to manage office operations build processes from zero to one and create a productive workplace environment in a fast-paced setup.

Qualifications :

Office Infrastructure & Facility Management
Oversee current office operations maintenance housekeeping and security.
Plan and support the setup of new office spaces in a zero-to-one environment.
Coordinate with vendors facilities legal and compliance teams.
Ensure workplace safety hygiene and functional infrastructure.

Vendor Management
Identify negotiate and manage contracts with facility vendors pantry services security agencies and maintenance partners.
Ensure timely procurement of office supplies and services.

Travel & Outings Management
Handle end-to-end employee travel logistics including bookings accommodations and local conveyance.
Plan and coordinate team outings offsites and company events.
Ensure cost-effective planning and maintain travel and event budgets.

Employee Care & Engagement
Manage employee office needs: seating access cards pantry stationery etc.
Coordinate with HR to support events onboarding and overall in-office experience.

Administrative Operations




Maintain administrative records budgets and reports.
Ensure timely utility and service payments (internet electricity etc.).
Coordinate with IT and procurement teams for equipment and infrastructure needs.

Stakeholder Management
Handle leadership support activities and coordinate with Directors CEO and Operations teams for administrative and business requirements.

Compliance & Risk Management
Ensure adherence to health safety and legal compliance standards.
Manage audits related to office premises and facility operations.

Additional Information :

15 years of relevant experience in administration or facility management.

Prior experience handling office setups is a solid plus.

Solid interpersonal and vendor negotiation skills.

Ability to work in a quick-paced startup environment.

Proficient in MS Office / Google Workspace and admin reporting tools.

High ownership problem-solving ability and service-oriented mindset.

Ability to build processes from scratch and manage operations in a zero-to-one setup environment.

Work from home :

No

Employment Type :

Full-time

📌 Admin Executive Karnataka
🏢 Lokal
📍 Karnataka