Executive Assistant

Experience: Not Available to Not Available years

Location: Austin, Texas, United States

Skills: MS Office, MS Excel, MS PowerPoint, MS Outlook, MS SharePoint, MS Teams, Concur, Coupa, SICAT, SAP

The Executive Administrative Assistant will support the VP Systems Engineering. The ideal candidate must be highly effective working in a fast-paced workplace, collaborating with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity and the ability to handle confidential information in a sensitive and mature manner.

Responsibilities:
Apply excellent judgement as a representative of NXP in interactions with senior leaders, customers, and global teams
Manage executive schedule/calendars and coordinate meeting logistics
Make purchases of equipment and supplies and reconcile purchasing card spending
Book itineraries for domestic and international travel and submit expense reports
Prepare and submit applications for travel visas
Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals




Coordinate with facilities for onsite repairs and maintenance
Plan and manage travel and logistics for offsite staff meetings when needed
Initiate domestic and international shipping requests for direct team
Review and approve international shipping requests through SICAT for greater organization
Support social events, event planning logistics, and community engagement for local teams as part of the admin team
Drive and coordinate quarterly communication town hall meetings and logistics

Desired Skills/Experience:
5+ years as an Executive Administrative Assistant
Highly attentive to detail, thorough and thoughtful approach to work
Effective at professionally & productively managing interruptions of workflow with poise, remaining flexible & accessible to minimize disruption
Capable decision making and ability to prioritize daily tasks, anticipate needs, and propose solutions
Collaborative and able to work with a diverse team of professionals
Proactive in anticipating needs of executives and resourceful under pressure
Adept and open to learning various new internal IT systems as needed (e.g., Concur, Coupa, SICAT, and SAP)
Highly capable with MS Office applications including Outlook, Excel, PowerPoint, SharePoint, and Teams
Ideal candidates should possess a college degree #LI-DNI

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