Job Type: Full-time

Remote: Remote

Job DescriptionProject Management CoordinatornCompany: Freedom Consulting Group INCnLocation: Surat, Gujarat, IndianJob Type: Full-TimenWork Mode: On-site Only (Remote/Work From Home is not permitted)nWorking Hours: Shift-Based (As per business requirements)Company DescriptionnFreedom Consulting Group INC is a growing professional services organization that manages and supports a diverse portfolio of businesses across multiple industries. As an umbrella organization, we operate and oversee businesses in the retail, hospitality, food franchise, automotive, and real estate sectors.nOur business portfolio includes:nn Retail Gas Stations & Convenience Storesn Truck Stopsn Food Franchise Brands (Pizza Hut, Subway, Chester's Chicken, Indian Restaurants, and other QSR concepts)n Auto Parts Businessesn Real Estate & Commercial Propertiesn Business Expansion & Development ProjectsnnOur projects range from new business setup, store expansion, renovations, maintenance, marketing initiatives, licensing, compliance, operational improvements, and strategic business development.nAt Freedom Consulting Group INC, we value integrity, accountability, collaboration, ownership, and continuous improvement. We empower our employees to take initiative, solve problems, and contribute to the growth of the organization.Position SummarynWe are looking for a highly organized, proactive, and results-driven Project Management Coordinator to support the planning, execution, and monitoring of multiple business projects across our organization.nThis role goes beyond traditional project coordination. The successful candidate will work closely with senior management and actively participate in the execution of projects involving maintenance, business expansion, marketing initiatives, licensing, vendor coordination, banking, finance coordination, and operational improvements.nThe Project Management Coordinator will serve as the central communication point between departments, vendors, consultants, contractors, landlords, financial institutions, and management to ensure projects are completed on time and business objectives are achieved.nThis is a full-time, on-site position based in Surat. Remote work is not permitted.Key ResponsibilitiesProject Coordination & Executionnn Actively coordinate and participate in multiple ongoing business projects simultaneously.n Support management in planning, organizing, executing, and monitoring projects from initiation to completion.n Track project progress and ensure milestones are achieved within agreed timelines.n Prioritize project activities based on business urgency and strategic objectives.n Identify project risks, bottlenecks, and delays, and proactively assist in resolving them.n Maintain project schedules, trackers, and dashboards.nMeeting Management & Follow-upnn Organize, schedule, and attend daily, weekly, and project review meetings.n Prepare accurate Meeting Minutes (MoM).n Record decisions, discussions, assigned responsibilities, and deadlines.n Assign action items to relevant departments and stakeholders.n Follow up consistently until action items are completed.n Escalate pending or delayed tasks to management when necessary.nBusiness Operations CoordinationnCoordinate projects across multiple business divisions,



including:nn Gas Stationsn Convenience Storesn Truck Stopsn Pizza Hutn Subwayn Chester's Chickenn Indian Restaurantsn Auto Parts Businessesn Real Estate Projectsn Marketing & Branding InitiativesnnWork closely with Operations, Finance, HR, Marketing, Maintenance, Procurement, IT, Legal, and external vendors to ensure smooth project execution.New Business & Expansion Projectsnn Coordinate activities related to new business setup and expansion projects.n Support site development, renovations, remodeling, and operational readiness.n Coordinate with contractors, consultants, architects, vendors, landlords, and utility providers.n Ensure project timelines are maintained from planning through business launch.nProblem Solving & Business Supportnn Assist management in resolving operational and project-related challenges.n Coordinate cross-functional efforts to remove obstacles affecting project execution.n Support continuous improvement initiatives across existing businesses.n Help implement practical solutions to improve operational efficiency and project delivery.nLicensing & Regulatory Coordinationnn Coordinate applications, renewals, and compliance requirements for various business licenses and permits.n Track renewal schedules and ensure timely submissions.n Liaise with consultants and government authorities when required.n Maintain accurate records of licenses, permits, and compliance documentation.nBanking & Project Finance Coordinationnn Coordinate with banks regarding documentation, account-related requirements, financing requests, and banking formalities.n Assist management in project financing activities by coordinating documentation and lender communications.n Support loan processing, documentation collection, and financial follow-ups.n Coordinate with Finance and Accounting teams for project-related financial requirements.nVendor & Procurement Coordinationnn Obtain quotations from multiple vendors.n Prepare quotation comparison statements for management review.n Coordinate negotiations and vendor communications.n Follow up with suppliers and contractors to ensure timely delivery of products and services.n Assist in vendor selection based on quality, pricing, timelines, and business requirements.nDocumentation & Reviewnn Review quotations, agreements, contracts, invoices, proposals, and supporting documents before management approval.n Maintain organized project documentation and digital records.n Prepare reports, trackers, SOPs, checklists, and business documentation.n Ensure documentation is accurate, complete, and compliant with company standards.nReporting & Project Monitoringnn Prepare Daily, Weekly, and Monthly Project Status Reports.n Maintain project trackers, action item logs, risk registers, and issue logs.n Monitor project deadlines and provide regular updates to management.n Ensure project documentation remains current and easily accessible.nCross-Functional Communicationnn Serve as the communication bridge between internal departments, vendors, contractors, consultants, financial institutions,



and senior management.n Ensure effective communication across all stakeholders.n Coordinate timely information sharing and follow-up to keep projects moving efficiently.nProcess Improvementnn Identify opportunities to improve project workflows and business processes.n Recommend and implement better coordination practices and operational efficiencies.n Support management in developing standardized project management processes.nRequired Qualificationsnn Bachelor's Degree in Business Administration, Management, Engineering, Commerce, or a related field.n Minimum 2 years of experience in Project Coordination, Project Management, Business Operations, Administration, or a similar role.n Experience managing multiple projects simultaneously is highly preferred.n Experience working with cross-functional teams and external stakeholders is an advantage.nRequired SkillsnThe ideal candidate should possess:nn Strong Project Coordination and Project Management skillsn Excellent organizational and planning abilitiesn Outstanding follow-up and execution skillsn Strong analytical and problem-solving abilitiesn Ability to manage multiple priorities simultaneouslyn Excellent documentation and reporting skillsn High attention to detailn Robust time management skillsn Ability to work under pressure and meet deadlinesn Professional stakeholder management capabilitiesn Ability to work independently with minimal supervisionn A proactive mindset with a strong sense of ownership and accountabilitynCommunication RequirementsnFluent English is Mandatory.nThe candidate must possess:nn Excellent spoken Englishn Excellent written Englishn Professional email writing skillsn Strong presentation and communication abilitiesn Confidence in communicating with senior management, vendors, consultants, contractors, landlords, banks, and business partnersnnCandidates who are not fluent in English will not be considered.Technical SkillsnProficiency in:nn Microsoft Excel (Advanced)n Microsoft Wordn Microsoft PowerPointn Microsoft Outlookn Microsoft Teamsn Google WorkspacennExperience with project management tools such as:nn Microsoft Projectn Jiran Trellon Asanan ClickUpn Monday.comn Notionnnwill be considered an added advantage.Preferred QualitiesnWe are looking for someone who is:nn Highly organizedn Detail-orientedn Self-motivatedn Responsiblen Proactiven Solution-orientedn Professionaln Adaptablen Results-drivenn Team-orientedn Able to thrive in a fast-paced business environmentnPreferred CertificationsnThe following certifications are preferred but not mandatory:nn CAPMn PMPn PRINCE2n Agile Fundamentalsn Scrum FundamentalsnWork Schedulenn Full-Time Positionn Shift-Based Working Hoursn On-site Role Onlyn No Remote Work / Work From Homen Occasional flexibility may be required based on project priorities and business requirements.nWhy Join Freedom Consulting Group INC?nAt Freedom Consulting Group INC, you'll gain hands-on experience managing projects across multiple industries under one organization. This role offers exposure to retail operations, hospitality, real estate, construction, finance, licensing, marketing, and strategic business development. If you enjoy taking ownership, solving complex coordination challenges, and working directly with leadership to drive meaningful business outcomes, this is an excellent opportunity to build a long-term career in project management and business operations.

📌 Project Management Coordinator (Gujarat)
🏢 FREEDOM CONSULTING GROUP
📍 Gujarat