Job Description

A. Corporate Governance & Board Management

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- Governance Stewardshipn
- Serve as the custodian of corporate governance practices across the organisation.n
- Strengthen governance frameworks, compliance structures, and policy systems aligned with business growth and IPO preparedness.n
- Ensure adherence to Companies Act, 2013, SEBI regulations LODR, SDD, IDR , UPSI regulations (as applicable), secretarial standards, and other corporate governance requirements.n
- Advise leadership on governance implications of strategic, operational, financial, and organisational decisions.n
- Lead the implementation of the organisation in transitioning toward institutional and listed-company governance standards.n
- Board & Committee Managementn
- Manage end-to-end Board, Committee, AGM, and EGM processes.n
- Prepare agendas, notices, Board papers, presentations, resolutions, and minutes.n
- Ensure timely circulation of governance materials and maintenance of decision records.n
- Track closure of action items arising from Board and Committee meetings.n
- Support Directors and management on governance responsibilities, disclosures, and statutory obligations.n
- Facilitate effective Board functioning and governance transparency.n
- Policy & Governance Frameworksn
- Develop and strengthen governance policies, delegation matrices, compliance trackers, and approval frameworks.n
- Lead implementation of governance mechanisms aligned with future listing requirements.n
- Build governance documentation systems and reporting structures to improve organisational control and accountability.n

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B. Regulatory, Secretarial & Compliance Management

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- Secretarial Compliancen
- Ensure end-to-end compliance under the Companies Act, 2013 and allied corporate laws.n
- Manage all Stock Exchange filings, statutory returns, disclosures, resolutions, and regulatory submissions.n
- Maintain statutory registers, minutes books, disclosures, records, and secretarial documentation.n
- Ensure timely filing of annual returns, financial statements, and event-based compliances.n
- Drive and ensure secretarial audits and compliance certifications.n
- Regulatory Coordinationn
- Liaise with Registrar of Companies (ROC),



Ministry of Corporate Affairs (MCA), SEBI, stock exchanges (as applicable), and other regulatory authorities.n
- Monitor changes in applicable laws, governance standards, and compliance requirements.n
- Proactively assess compliance impact and drive implementation across the organisation.n
- Drive and ensure with external consultants, legal counsel, merchant bankers, and advisors during strategic and IPO-related initiatives.n

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Institutional Governance & Investor Readiness

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Build governance culture aligned with institutional investor expectations.

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• Ensure high standards of disclosure discipline, compliance transparency, and Board effectiveness.

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• Strengthen governance frameworks to support future public market participation and institutional funding.

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IPO & Institutional Readiness

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Lead and coordinate IPO readiness and listing-related activities including:

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- DRHP preparation supportn
- Due diligence coordinationn
- Secretarial due diligencen
- Corporate restructuring supportn
- Capital restructuring and pre-IPO compliance alignmentn
- SEBI and Stock Exchange coordinationn
- Corporate governance readinessn
- Investor and disclosure readinessn
- • Work closely with Merchant Bankers, Legal Counsels, Auditors, Registrars, and other IPO intermediaries throughout the IPO lifecycle.n

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C. Risk, Legal & Governance Controls

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- Governance Risk Managementn
- Identify and monitor governance, regulatory, and statutory compliance risks.n
- Build proactive compliance monitoring mechanisms to prevent legal and regulatory exposure.n
- Ensure closure of governance gaps, audit observations, and compliance action items.n
- Support leadership with risk-informed governance recommendations.n
- Legal & Documentation Coordinationn
- Coordinate with legal advisors on contracts,



agreements, notices, litigation-related documentation, and regulatory correspondence.n
- Support vetting and maintenance of key commercial and legal agreements.n
- Ensure confidentiality, integrity, and systematic maintenance of governance and legal records.n
- Support compliance-related documentation for financing, expansion, restructuring, and strategic transactions.n

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D. Operational Excellence & Institutionalisation

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- Process Excellencen
- Drive standardisation and digitisation of secretarial and governance processes.n
- Build scalable compliance systems and governance trackers across AMW's operations.n
- Coordinate with plant locations and corporate teams for timely compliance submissions and governance documentation.n
- Improve process efficiency, compliance visibility, and reporting discipline.n
- Cross-Functional Governance Integrationn
- Work closely with Finance, HR, Operations, Legal, and Plant leadership teams on governance-linked matters.n
- Support compliance alignment across labour laws, POSH, CSR, related-party transactions, documentation controls, and statutory reporting.n
- Act as a central governance coordination point across functions and entities.n

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E. Listed Company & SEBI Compliance Management

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Ensure compliance with SEBI (LODR) Regulations, 2015 and all applicable stock exchange requirements.

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• Handle compliance relating to SEBI PIT Regulations including:

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- UPSI managementn
- Structured Digital Database (SDD)n
- Trading Window controlsn
- Code of Conduct administrationn
- Designated Persons compliancen

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Insider trading monitoring and reporting.

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• Manage Board disclosures, corporate announcements, stock exchange filings, and governance reporting.

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• Ensure compliance with Corporate Governance requirements applicable to listed entities.

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• Coordinate with RTA, Depositories, Stock Exchanges, and SEBI-related intermediaries.

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• Drive implementation of governance and compliance systems required for listed-company operations.

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• Support investor communication, governance disclosures, and institutional compliance frameworks.

📌 Company Secretary (Sabarmati River)
🏢 Agrawal Metal Works Private
📍 Sabarmati River