About the Company
Jinharsh Industrial Solutions Pvt. Ltd. (JISPL) is a 41-year-old industrial MRO distributor and aggregator operating across Mumbai, Goa and Surat. We are an authorised channel partner for 25+ global brands including Timken, Regal Rexnord, Shell, ABB and Dräger, and serve major industrial customers such as Vedanta Group, ArcelorMittal Nippon Steel India (AMNS), JSW and Afcons.
About the Role
The Purchase Executive owns buying across our full MRO basket — from authorised principals where price and terms are structured, to open-market sourcing where price, availability and delivery are all negotiable and all matter.
This is a negotiating role, not an order-punching role. In distribution, margin is made at the buying end: our selling price is set by the customer’s comparison, so what we earn on an order depends on what this desk can source it for, and how fast.
Key Responsibilities
A. Sourcing & Vendor Negotiation
- Source across the full MRO basket — bearings, drives, seals, lubricants, electricals, safety and general consumables — from both authorised principals and the open market
- Negotiate price, discount structure, delivery date, freight, packing and payment terms independently, and close at the best available landed cost
- Identify and develop alternate vendors for critical and repeat items, so we are never dependent on a single source
- Verify part numbers, brands, specifications and interchangeability before committing — a wrong part bought is a wrong part returned, at our cost
- Build and maintain a working price reference for repeat SKUs, so quotations to customers can be turned around quickly and consistently
B. Purchase Execution
- Convert customer orders and internal indents into purchase orders with correct pricing, tax, delivery and terms
- Follow up with vendors through to dispatch — proforma invoices, advance release, dispatch documents, LR/e-way bill and delivery confirmation
- Track every open PO against its committed delivery date and escalate slippage early, before it becomes a customer delay
- Coordinate with sales on availability, lead time and cost before commitments are made to the customer
- Handle short supply, damage, rejection and warranty returns with vendors through to credit note or replacement
C. Documentation, Costing & Compliance
- Maintain complete PO documentation — vendor quotations, comparatives, approvals and correspondence — audit-ready
- Verify vendor invoices against PO and GRN, and resolve rate, quantity and tax differences before they reach accounts
- Support vendor ledger reconciliation and GST/GSTR-2B matching with the accounts team
- Maintain vendor master data — GST, PAN, bank details, MSME status, contact and category information
D. Coordination & Reporting
- Coordinate with stores on inward, inspection, GRN and stock position
- Prepare weekly MIS on open POs, pending deliveries, cost savings achieved and vendor performance
- Flag slow-moving, dead and excess stock to management, along with buy-back or return options where available
Required Skills & Experience
- 2–4 years in purchase or procurement, preferably with an industrial distributor, trading house, engineering company or manufacturing plant
- Demonstrated experience negotiating price and terms with vendors directly — not only raising POs against decided rates
- Ability to read a technical enquiry and identify the right part number, brand and specification
- Working knowledge of GST, HSN, e-way bill and standard purchase documentation
- Solid Microsoft Excel (VLOOKUP, pivot tables) and comfort working within an ERP
- Organised and persistent on follow-up — most delivery failures are visible days before they happen
- Clear written and spoken communication with vendors
Good to Have
- Exposure to bearings, power transmission, lubricants, electricals or industrial safety products
Experience buying against customer orders (make-to-order), not only stock replenishment
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
📌 Purchase Executive Mechanical (India)
🏢 JISPL
📍 India