Job Description – Purchase ExecutivePosition

Purchase Executive

Department

Purchase & Procurement

Reporting To

Purchase Manager / Head – Supply Chain

Location

Manufacturing Plant / Corporate Office

Experience Required

3–7 Years (Preferably in Manufacturing Industry)

Qualification

- Graduate in Commerce, Engineering, Supply Chain Management, or Business Administration
- Diploma/Certification in Materials Management or Procurement will be an added advantage
- Proficiency in ERP Systems, MS Excel, and Procurement Software

Job Summary

The Purchase Executive is responsible for sourcing, procurement, vendor management, negotiation, and timely availability of raw materials, consumables, packaging materials, spare parts, machinery components, and services required for smooth plant operations. The role focuses on achieving cost savings, maintaining quality standards, and ensuring uninterrupted supply to support production targets.

Key ResponsibilitiesA. Procurement & Purchasing

- Execute procurement activities as per approved Purchase Requisitions (PRs).
- Obtain quotations from multiple vendors and prepare comparative statements.
- Negotiate prices, payment terms, delivery schedules, and commercial conditions.
- Generate Purchase Orders (POs) in ERP systems.
- Ensure timely procurement of raw materials, consumables, packaging materials, and engineering spares.
- Coordinate with suppliers to ensure on-time delivery of materials.
- Follow up on pending orders and expedite urgent requirements.

B. Vendor Management

- Identify and develop current vendors to improve sourcing options.
- Evaluate suppliers based on quality, pricing, service, and delivery performance.
- Maintain approved vendor database.
- Conduct vendor performance reviews periodically.
- Build strong relationships with strategic suppliers.
- Resolve supplier-related issues regarding quality, quantity, or delivery delays.

C. Inventory & Material Planning





- Coordinate with Stores, Production, and Planning departments to forecast material requirements.
- Monitor stock levels and maintain optimum inventory.
- Prevent stock-outs and excess inventory situations.
- Ensure timely replenishment of critical materials.
- Assist in annual inventory audits and stock verification.

D. Cost Control & Savings

- Identify cost-saving opportunities through negotiations and alternate sourcing.
- Compare market rates and benchmark supplier pricing.
- Participate in value engineering and cost reduction initiatives.
- Support procurement budget planning and control.
- Track and report procurement savings achieved.

E. Coordination with Internal Departments

- Work closely with Production, Maintenance, Quality, Finance, and Stores departments.
- Ensure procurement aligns with production schedules.
- Coordinate with accounts for invoice verification and vendor payments.
- Support maintenance teams in procurement of critical spare parts and emergency requirements.

F. Documentation & Compliance

- Maintain complete procurement documentation and records.
- Ensure all purchase transactions comply with company policies.
- Verify purchase orders, quotations, contracts, and invoices.
- Maintain records of supplier agreements and contracts.
- Ensure statutory and audit compliance in procurement activities.

G. Logistics & Delivery Coordination

- Coordinate with suppliers and transporters for material dispatches.
- Track shipments and delivery schedules.
- Ensure materials are received as per purchase specifications.




- Resolve logistics and transportation issues affecting material availability.

H. MIS & Reporting

- Prepare daily, weekly, and monthly purchase reports.
- Monitor procurement KPIs and vendor performance metrics.
- Maintain procurement dashboards and spend analysis reports.
- Provide management with regular updates on material availability and procurement status.

Key Performance Indicators (KPIs)

- On-Time Material Availability ≥ 98%
- Purchase Cost Savings Achievement
- Vendor Delivery Compliance ≥ 95%
- Inventory Turnover Improvement
- Reduction in Emergency Purchases
- Purchase Order Processing Time
- Supplier Performance Ratings
- Procurement Budget Adherence

Required SkillsTechnical Skills

- Vendor Development
- Purchase Negotiation
- Cost Analysis
- Procurement Planning
- ERP Systems (SAP, Oracle, Tally, etc.)
- Inventory Management
- Supply Chain Coordination
- Contract Management
- Advanced MS Excel

Soft Skills

- Negotiation Skills
- Communication Skills
- Analytical Thinking
- Problem Solving
- Time Management
- Attention to Detail
- Relationship Management

Preferred Industry Experience

- PVC Pipes & Fittings Manufacturing
- Water Tank Manufacturing
- Plastic Processing Industry
- Extrusion Industry
- Injection Moulding Industry
- Engineering Manufacturing
- Building Materials Industry

Key Materials Typically HandledRaw Materials

- PVC Resin
- CPVC Compound
- HDPE Granules
- Additives & Chemicals
- Masterbatch

Packaging Materials

- BOPP Bags
- Corrugated Boxes
- Labels & Stickers
- Stretch Films

Engineering & Maintenance Items

- Motors
- Gearboxes
- Bearings
- Electrical Components
- PLC & Automation Parts
- Compressors
- DG Set Spares

General Consumables

- Safety Items
- Office Supplies
- Housekeeping Materials
- Industrial Tools

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Purchase Executive (India)
🏢 Ganesh Gouri Industries
📍 India