Heres a professional Job Description (JD) for a Purchase Executive that you can use for recruitment purposes.

Job Description - Purchase Executive Job Title:

Purchase Executive

Department:

Procurement / Purchase

Location:

As per company requirement

Reports To:

Purchase Manager / Procurement Head

Job Summary

We are seeking a detail-oriented and proactive Purchase Executive to manage the procurement of materials, products, and services required for business operations. The ideal candidate will ensure timely purchasing, negotiate with vendors, maintain inventory levels, and achieve cost-effective procurement while maintaining quality standards.

Key Responsibilities

- Source and identify reliable vendors and suppliers.
- Obtain quotations and compare prices, quality, and delivery schedules.
- Negotiate pricing, payment terms, and contracts with suppliers.
- Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO).
- Ensure timely procurement of materials to avoid stock shortages.
- Coordinate with stores, warehouse, accounts, and other departments regarding purchase requirements.
- Track purchase orders and follow up with suppliers for on-time delivery.
- Maintain accurate purchase records, vendor databases, and procurement documentation.
- Evaluate supplier performance based on quality, pricing, and delivery.
- Resolve issues related to delayed deliveries, damaged goods, or supplier disputes.
- Monitor inventory levels and recommend replenishment.
- Ensure compliance with company procurement policies and procedures.
- Prepare procurement reports and MIS as required by management.

Required Qualifications

- Bachelors degree in Commerce, Business Administration, Supply Chain Management, or a related field.
- Certification in Procurement or Supply Chain Management will be an added advantage.

Experience





- Minimum 2-5 years of experience as a Purchase Executive or Procurement Executive.
- Experience in Retail, Jewellery, Manufacturing, FMCG, Apparel, or Distribution industries is preferred.

Required Skills

- Strong negotiation and vendor management skills.
- Knowledge of procurement processes and inventory management.
- Valuable understanding of purchase documentation.
- Proficiency in MS Excel, ERP software, and procurement systems.
- Strong analytical and problem-solving abilities.
- Excellent communication and interpersonal skills.
- Time management and multitasking skills.
- Attention to detail and accuracy.

Key Competencies

- Vendor Relationship Management
- Cost Optimization
- Inventory Planning
- Negotiation Skills
- Purchase Order Management
- Documentation & Record Keeping
- Market Research
- Team Collaboration
- Decision Making
- Integrity & Confidentiality

Preferred Industry

- Retail
- Jewellery
- Apparel
- Manufacturing
- FMCG
- Wholesale & Distribution

Salary

As per company standards and candidate experience.

KPIs (Key Performance Indicators)

- Purchase order processing time
- Cost savings achieved through negotiations
- On-time delivery rate from suppliers
- Vendor performance rating
- Stock availability and inventory optimization
- Purchase accuracy
- Procurement budget adherence
- Reduction in emergency purchases
- Supplier lead time management
- Documentation accuracy and compliance

This JD is suitable for mid-level Purchase Executives. If youre hiring for Arundhati Jewellers Pvt. Ltd., I can also customize it specifically for the Jewellery industry, including procurement of gold, diamonds, silver, gemstones, packaging materials, and vendor coordination.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Purchase Executive (Bhubaneswar)
🏢 Arundhati Jewellers
📍 Bhubaneswar