Position Description Vedic Pac-Systems is looking for a proactive and well-organized Admin Executive to support smooth office operations by handling front-desk duties and administrative responsibilities Front Office General Administration Attend screen and forward incoming phone calls take and relay messages as required Greet and guide visitors provide information and direct them to the appropriate departments Maintain a clean and professional reception area Office Management Oversee daily office operations Monitor and manage service contracts for office maintenance cleaning pest control electrical and carpentry work Schedule and supervise periodic maintenance for printers air conditioners UPS LED screens cameras etc Ensure functioning of workstations meeting rooms and office infrastructure Maintain asset records including warranty and service history Implement and manage meeting room booking systems to avoid conflicts Monitor and maintain office equipment such as Xerox machines CCTV and inverters Housekeeping Pantry Management Supervise daily cleaning and organize weekly deep cleaning routines Maintain hygiene in common areas and pantry Monitor pantry supply levels and place orders as per budget Courier Stationery Management Track daily courier dispatches maintain inward outward logs in Excel Share docket POD details with relevant teams Maintain a list of courier vendors e g DTDC Shree Maruti Manage inventory and timely procurement of office stationery Inventory Stock Management Monitor and manage stock levels for cafeteria housekeeping and admin supplies Maintain a well-organized inventory system to track consumption trends Prevent overstocking and minimize wastage Prepare monthly stock reports for management Travel Hotel Booking Organize local and outstation travel and accommodation for employees Establish and manage a network of reliable travel agents and hotel vendors Asset Distribution Allocate office assets laptop mobile SIM T-shirt etc to new joiners Maintain an accurate log of issued assets and accessories Vendor Coordination AMC Obtain quotations negotiate rates issue POs and track vendor payments Insurance Compliance Manage renewal of insurance policies PA Fire Burglary Asset Insurance etc Handle policy amendments additions deletions and maintain claim records Warehouse Maintenance Supervise cleanliness and maintenance of the warehouse monthly Ensure lighting internet and surveillance systems are functioning properly Job Type Full-time Pay 20 000 00 - 34 000 00 per month Advantages Health insurance Provident Fund Schedule Day shift Work Location In person

📌 Admin Executive (Maharashtra)
🏢 Vedic Pac Systems
📍 Maharashtra