Key Responsibilities

1. Executive Support • Manage the Managing Directors daily schedule, appointments, and travel arrangements. • Prepare meeting agendas, minutes, and follow-up on action items. • Draft, review, and edit correspondence, reports, and presentations on behalf of the MD. • Maintain and organize confidential files and records.

2. Communication & Coordination • Act as the primary point of contact between the MD and internal/external stakeholders. • Screen and prioritize phone calls, emails, and requests for meetings. • Coordinate communication across departments as directed by the MD.

3. Office & Administrative Management • Handle document management, filing, and data retrieval systems. • Organize executive meetings, conferences, and other official functions. • Assist with preparation of reports, business documents, and board materials. • Ensure smooth operation of the MDs office and manage incoming/outgoing documents.

4.



Confidential & Professional Conduct • Uphold strict confidentiality on sensitive business and personal matters. • Maintain a high level of integrity representing the MDs office.

Qualifications & Requirements

Education : Any Graduate

Experience : 6-10 years of experience as an Executive Secretary, Administrative Assistant, or similar role (preferably supporting senior management).

Skills: Excellent communication skills (written and verbal).

Robust organizational and time-management abilities.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask, prioritize, and work under pressure.

High level of confidentiality and professionalism.

Strong interpersonal skills.

Working Conditions

- Office-based role with occasional extended hours as required by executive schedules.

- Interaction with senior executives, staff, clients, and external partners.

📌 Secretary To Upper Management (Mumbai)
🏢 Allana Group
📍 Mumbai