1 Sourcing and Vendor Management Identify and Evaluate Suppliers Research and identify reliable vendors and suppliers for a wide range of interior materials furniture fixtures lighting accessories and services e g fabrication Glass work Painting Tiles work Gypsum civil complete interiors installation This includes researching new products materials and technologies in the interior design market Build and Maintain Relationships Develop and foster strong long-term relationships with existing and new suppliers contractors and manufacturers to ensure consistent quality favorable pricing and reliable delivery Vendor Due Diligence Conduct thorough due diligence on potential vendors evaluating their capabilities product quality reliability pricing and ethical practices Supplier Diversity Promote and maintain supplier diversity to ensure inclusivity and resilience in the supply chain 2 Negotiation and Contract Management Request Proposals and Quotes RFQs Prepare and issue detailed RFQs to obtain competitive bids from multiple suppliers Negotiate Contracts Negotiate pricing payment terms delivery schedules warranties and other contractual terms with suppliers to secure the best possible deals without compromising on quality or project timelines Contract Review and Management Review and manage contracts to ensure compliance with company policies legal requirements and project specifications Resolve Issues Proactively resolve any supply quality service or invoice discrepancies with vendors 3 Project Coordination and Management Understand Project Needs Collaborate closely with interior designers project managers and clients to understand their specific material and product requirements design specifications and budget constraints for each project Procurement Planning Develop and implement procurement plans for each project outlining timelines budgets and sourcing strategies Order Processing Prepare and process purchase orders POs accurately and efficiently ensuring all specifications and terms are clearly documented Track and Monitor Orders Track orders from placement to delivery ensuring timely arrival and coordinating with logistics teams contractors and storage facilities for seamless execution and installation Inventory Management Monitor inventory levels and purchase needs especially for commonly used or high-volume items to avoid shortages or overstocking Budget Management Create and monitor project budgets related to procurement ensuring all purchases remain within allocated funds Provide regular financial updates to project teams and senior leadership Quality Assurance Ensure all procured materials and products meet the required quality standards and design specifications Conduct quality checks as needed Snagging and Close-out Assist in the close-out of projects including managing snagging issues and reconciling budgets 4 Cost Optimization and Efficiency Cost-Saving Strategies Identify and implement cost-saving strategies without compromising on quality or design intent This involves analyzing spending patterns exploring alternative materials and negotiating favorable terms Value Engineering Work with design and project teams to identify opportunities for value engineering - finding more cost-effective solutions that still meet aesthetic and functional requirements Process Improvement Continuously review and optimize procurement practices and procedures to enhance efficiency reduce lead times and streamline workflows This may involve implementing new procurement software or systems 5 Documentation and Reporting Maintain Records Maintain accurate and organized records of all transactions purchase orders receipts payments and supplier information Generate Reports Prepare regular reports on procurement activities including spend analysis savings achieved supplier performance and budget adherence Database Management Maintain and manage a comprehensive supplier database 6 Skills and Qualifications Education Bachelor s degree in Business Administration Supply Chain Management Procurement or a related field Experience Proven experience in procurement preferably within the interior design construction or fit-out industry Robust Negotiation Skills Excellent ability to negotiate favorable terms and conditions with suppliers Communication Skills Exceptional written and verbal communication skills to interact effectively with internal teams suppliers and clients Organizational Skills Highly organized with meticulous attention to detail capable of managing multiple projects and tight deadlines simultaneously Analytical Skills Strong analytical and problem-solving abilities with the capacity to make data-driven decisions Technical Proficiency Proficiency in procurement software ERP systems and Microsoft Office Suite especially Excel Industry Knowledge A deep understanding of interior design materials finishes furniture and industry trends Proactive and Self-Motivated Ability to anticipate needs troubleshoot issues and take initiative Job Type Full-time Pay 70 000 00 - 75 000 00 per year Benefits Health insurance Provident Fund Work Location In person