Job Description: Executive / Senior Executive Payroll & Compliance
Function: Human Resources
Designation: Team Member Payroll & Compliance
Reporting To: Payroll Manager
Location: Mumbai
Employment Type: Full time, Onroll
Role Overview
The Executive / Senior Executive

Payroll & Compliance is a generalist compliance-first role within the Payroll team. We are looking for someone who has built their career in a labour law compliance or HR compliance consulting environment someone who has personally handled the full spectrum of statutory obligations rather than being a specialist in a single payroll activity within a large corporate setup.
The ideal candidate will be familiar with the end-to-end compliance lifecycle: computing and filing statutory contributions, maintaining registers, handling inspections, managing vendor audits, processing payroll for diverse workforce categories, and drafting responses to notices from government bodies all simultaneously. This is a doing role, not a reviewing role.
Key Responsibilities
A. Payroll Processing & Operations
Handle monthly salary processing for staff and blue-collar/labour workforce categories, ensuring accurate computation of wages, allowances, deductions, arrears, and one-time payments.
Manage attendance and leave data inputs from store/site teams and validate before payroll processing.
Process Full & Final (FnF) settlements
Reconcile payroll registers, bank transfer files, and payslips before each disbursement cycle.
¢ Handle quarterly and monthly internal as well as external audits related to payroll and compliance.
¢ Handle reimbursement processing and compensation adjustments as per policy.
¢ Manage joining formalities and exit formalities from a payroll perspective including documentation, UAN generation, ESIC IP registration, and FnF computation.
B. Statutory Compliance PF, ESIC, PT, LWF
¢ Compute and deposit EPF and ESIC contributions (employer and employee share) accurately and on time every month.
¢ Generate and file PF ECR (Electronic Challan-cum-Return) via EPFO Unified Portal; handle ESIC half-yearly contribution returns and branch code management.
¢ Compute and file Professional Tax (PT)



returns across multiple states including Maharashtra and other applicable states.
¢ Handle Labour Welfare Fund (LWF) deductions and remittances as per applicable state notifications including LWF registration (if new location) and compliance.
¢ Prepare all statutory challans accurately; ensure payment before due dates and maintain payment records.
¢ Handle registration of establishment for new ESIC sub-code.
¢ Handling accident report filings on the ESIC portal and processing documentation for PF demise cases and related benefit settlements
C. Labour Law Compliance Returns, Registers & Inspections
¢ Understanding of statutory registers, records, returns, licenses, renewals, and compliance obligations applicable under labour laws.
¢ Familiarity with annual, half-yearly, and periodic statutory filing requirements under Shop & Establishment and CLRA across different state jurisdictions.
¢ Draft and dispatch replies to inspection notices and legal letters from labour departments, EPFO, ESIC, and other government bodies with accuracy and within prescribed timelines.
¢ Handle liaison with labour inspectors and statutory authorities during inspections; ensure register readiness.
¢ Support the organisation's transition to India's four new Labour Codes, particularly the Code on Wages, Code on Social Security, and the Industrial Relations Code.
¢ Review and audit statutory compliance documents of vendors and contractors monthly including PF, ESIC, and wage registers.
¢ Identify non-compliances in vendor documentation and provide rectification guidance.
D. MIS, Reporting & Documentation
¢ Monthly Payroll and Compliance MIS for review by the Payroll Manager.
¢ Prepare compliance calendars and ensure all due dates are tracked and met proactively.




¢ Use Advanced Excel extensively for payroll reconciliation, salary structure preparation, MIS reporting, and compliance tracking. Proficiency in VLOOKUP, XLOOKUP, pivot tables, conditional formatting, and data validation is essential.
¢ Maintain audit-ready records payment challans, acknowledgements, portal screenshots, registers at all times.
¢ Support internal and statutory audits by providing required data and documents in the required format.
E. Employee & Stakeholder Support
¢ Resolve queries from blue-collar labour and staff related to payslips, PF UAN, ESIC, Form 16, and statutory deductions with accuracy and empathy.
¢ Coordinate with store HR and operations teams for attendance inputs, joining data, and exit processing.
¢ Support HRMS team with system-level corrections, employee master updates, and data hygiene.

Qualifications & Experience
EducationB.Com / M.Com / BBA / MBA (HR or Finance).
A Post-Graduate Diploma in Labour Law & Labour Welfare (or equivalent) is strongly preferred and will be given significant weightage.Experience3 6 years in a compliance-first role ideally as a Compliance Executive, Sr. Compliance Executive, or HR & Admin Executive in a labour law consulting firm, PF/ESIC consultant, staffing company, or a multi-site organisation with diverse workforce compliance obligations. Candidates from large corporates with exposure to only a single narrow payroll function are not preferred.Excel ProficiencyAdvanced Excel is mandatory not just working knowledge. Candidate must be independently proficient in VLOOKUP / XLOOKUP, pivot tables, conditional formatting, data validation, and building reconciliation and MIS templates from scratch. This will be assessed during the selection process.SystemsHands-on experience with any payroll/HRMS platform (Ramco, Darwinbox, Keka, SAP HR, or similar).

Compliance BreadthMust have independently handled PF, ESIC, PT, LWF, Minimum Wages, Shop Act, CLRA, and licence/registration management not just in a support or data-entry capacity.Drafting

AbilityAbility to independently draft inspection reply to letters, employment letters, and compliance notices in English.

📌 Payroll Compliance Human Resource Executive (Mumbai)
🏢 More Retail
📍 Mumbai