Job Description Executive Assistant (Calendar Travel Management)

Job Title: Executive Assistant to MD / CEO
Location: Mumbai
Experience: 4 8 Years
Employment Type: Full-Time

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Managing Director (MD) / Chief Executive Officer (CEO). The ideal candidate should have excellent organizational, communication, and multitasking skills, with proven experience in calendar management, travel management, meeting coordination, and executive support.

Key Responsibilities

- Manage the MD/CEOs calendar, schedule appointments, meetings, and business events.

- Coordinate domestic and international travel, including flight bookings, hotel reservations, visa processing, and itinerary planning.

- Organize internal and external meetings, prepare meeting agendas, presentations, and minutes of meetings (MoM).

- Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.

- Act as the primary point of contact between the MD/CEO and internal/external stakeholders.

- Prepare reports, presentations, and business documents using Microsoft Office applications.

- Coordinate board meetings, leadership meetings, and executive reviews.

- Maintain confidential files, records, and sensitive business information with utmost discretion.

- Track action items and ensure timely completion of assigned tasks.

- Coordinate with various departments for business updates and executive requirements.

- Manage expense reports, reimbursements, and travel-related documentation.





- Handle vendor coordination and logistics for business events and executive meetings.

- Perform general administrative duties to ensure smooth day-to-day executive operations.

Required Skills

- Strong experience in Calendar Management and Diary Management

- Expertise in Travel Management (Domestic International)

- Executive support experience for MD, CEO, CXO, or Senior Leadership

- Excellent verbal and written communication skills

- Strong organizational and multitasking abilities

- Proficiency in Microsoft Outlook, MS Office (Word, Excel, PowerPoint)

- Meeting coordination and Minutes of Meeting (MoM) preparation

- Presentation preparation and document management

- Excellent stakeholder management skills

- High level of confidentiality and professionalism

Preferred Qualifications

- Bachelors Degree in Business Administration, Commerce, Management, or a related field.

- 4 8 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership.

- Experience working in a corporate or multinational organization is preferred.

Preferred Competencies

- Excellent time management

- Attention to detail

- Problem-solving skills

- Ability to prioritize multiple tasks

- Strong interpersonal skills

- Skilled etiquette

- Ability to work under pressure and meet deadlines

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Executive Assistant (Mumbai)
🏢 SWITS DIGITAL
📍 Mumbai