Job Title: Office Administration Executive

Office Location- Noida Sector 44

Job Summary

We are looking for a proactive and detail-oriented Office Administration Executive to oversee the day-to-day administrative operations of the office. The ideal candidate will be responsible for managing housekeeping, office maintenance, vendor coordination, utility bills, stationery, ERP records, and administrative documentation while ensuring smooth office functioning.

Key Responsibilities

Office Administration

- Ensure the smooth day-to-day functioning of the office.
- Maintain office infrastructure, equipment, and common areas.
- Coordinate office repairs, maintenance, and AMC schedules.

Housekeeping & Facility Management

- Supervise housekeeping staff and ensure cleanliness and hygiene standards are maintained.
- Monitor pantry supplies and office consumables.
- Conduct regular inspections to ensure the office is well maintained.

Vendor Management

- Coordinate with vendors for office supplies, maintenance services, housekeeping, courier services, and other administrative requirements.
- Obtain quotations, negotiate pricing, and maintain vendor relationships.
- Track vendor performance and ensure timely service delivery.

Payments & Bills

- Follow up on vendor invoices and payments with the Accounts team.
- Maintain records of utility bills, rent, maintenance charges, and other office expenses.




- Ensure timely submission and tracking of invoices and payment requests.

Stationery & Inventory Management

- Maintain adequate stock of stationery and office supplies.
- Monitor inventory and raise purchase requests as required.
- Maintain issue and consumption records.

ERP & Documentation

- Update and maintain administrative records in the ERP system.
- Ensure accurate documentation of assets, vendors, purchase requests, and service records.
- Generate reports from ERP whenever required.

Contracts & Documentation

- Prepare, review, and maintain vendor agreements, service contracts, and renewal schedules.
- Coordinate with internal stakeholders for contract approvals and documentation.
- Maintain organized records of all administrative agreements and compliance documents.

Required Skills

- Strong organizational and multitasking abilities.
- Excellent vendor coordination and negotiation skills.
- Valuable knowledge of office administration and facility management.
- Experience in ERP systems and MS Office (Excel, Word, Outlook).
- Understanding of contract preparation and document management.
- Good communication and follow-up skills.
- High attention to detail and problem-solving ability.

Qualifications

- - 36 years of experience in Office Administration, Facility Management, or Administration Operations.
- Experience in handling vendors, office maintenance, contracts, and ERP systems will be preferred.

📌 Administration Manager (Noida)
🏢 Aparna Kaushik Design Group
📍 Noida