Job Title: US Staffing Operations & Administration Specialist

Position Summary:

We are seeking a detail-oriented US Staffing Operations & Administration Specialist to support our US staffing operations. The ideal candidate will have hands-on experience working with VMS/MSP platforms such as Beeline, VNDLY, Fieldglass, IQNavigator, and SAP Ariba, along with a strong understanding of the end-to-end US staffing lifecycle. This role is responsible for VMS administration, resume formatting, rate management, reporting, recruiter support, and maintaining operational data to ensure seamless delivery.

Key Responsibilities

- Manage day-to-day activities across multiple VMS/MSP portals including Beeline, VNDLY, Fieldglass, IQNavigator, SAP Ariba, and other client systems.
- Review and process job requisitions received through VMS portals and distribute them to recruiters.
- Submit consultant profiles through VMS portals while ensuring compliance with client submission requirements.
- Format and standardize candidate resumes based on client specifications before submission.
- Maintain and update Excel trackers for requisitions, candidate submissions, interviews, offers, placements, starts, extensions, and closures.
- Track bill rates, pay rates, margins, and client-specific rate cards while ensuring pricing accuracy.
- Coordinate onboarding activities, document collection, background checks, and compliance documentation.
- Monitor interview schedules, feedback, onboarding status, and consultant start dates.
- Generate daily, weekly, and monthly operational reports for leadership.




- Support recruiters with job prioritization, submission quality, documentation, and process adherence.
- Maintain accurate records of consultant information, client data, and recruitment metrics.
- Follow client-specific SOPs, SLAs, and compliance requirements.
- Coordinate with recruiters, account managers, payroll, HR, and consultants to ensure smooth operations.

Required Qualifications

- 3 to 6 years of experience in US Staffing Operations, Recruiting Administration, or VMS Coordination.
- Hands-on experience with Beeline, VNDLY, Fieldglass, IQNavigator, SAP Ariba, or similar VMS/MSP platforms.
- Solid understanding of the US staffing lifecycle, including sourcing support, submissions, interviews, onboarding, and consultant management.
- Experience formatting resumes according to client requirements.
- Advanced Microsoft Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, filters, conditional formatting, and reporting.
- Knowledge of US staffing terminology including C2C, W2, 1099, contract, contract-to-hire, and full-time hiring.
- Strong understanding of bill rates, pay rates, margins, and client rate cards.
- Excellent organizational, analytical, and multitasking abilities.
- Strong written and verbal communication skills.

Preferred Qualifications

- Experience working with ATS platforms such as Bullhorn, JobDiva, Ceipal, or similar.
- Experience supporting MSP programs and large enterprise clients.
- Experience preparing recruitment dashboards and operational MIS reports.

📌 US Staffing Operations & Administration Specialist (Noida)
🏢 eSolutionsFirst
📍 Noida