Role & responsibilities

The HR PMO & Communications operates within the UDJ HR Segment and acts as the central coordination point for HR governance, execution monitoring, reporting, and internal HR communication between Segment HR and Units. The role supports the Head of HR by consolidating progress across all HR Units, ensuring visibility on priorities, actions, risks, and deadlines.

- POSITIONING

Position

HR PMO & Communications UDJ Segment

Supervisory role

No

Reports to

HR BP UDJ

Grade (Hay)

TBD

- PURPOSE OF THE ROLE

The purpose of the role is to ensure disciplined HR execution across the UDJ Segment by monitoring actions and deliverables across all Segment Units, tracking timely completion, identifying delays or dependencies, and preparing clear summaries and decision-support materials for the Head of HR. The role is also accountable for coordinating UDJ HR communications, including newsletters and structured HR updates, to ensure consistent and engaging communication across the segment.

- KEY RESPONSIBILITIES

HR PMO governance and coordination

- Maintain the master HR action tracker covering all units, initiatives, deadlines, owners, dependencies, and status updates.
- Coordinate follow-up of action points from HR leadership meetings, governance routines, steering committees, and operational reviews.
- Ensure all HR units provide timely and accurate progress updates and that agreed actions are completed within expected timelines.
- Identify delays, risks, blockers, or missing information and escalate them proactively to the Head of HR.

Reporting and executive summaries





- Prepare structured weekly, monthly, and ad hoc summaries for the Head of HR, highlighting progress, key risks, overdue actions, decisions required, and priority topics.
- Develop and maintain simple dashboards and status reports to provide visibility on HR activities across all units.
- Consolidate inputs from HR teams into transparent, concise, and leadership-ready updates.

Stakeholder follow-up and accountability

- Act as the coordination point between HR units to ensure alignment, transparency, and timely execution.
- Follow up with action owners and support them in clarifying priorities, deadlines, expected outputs, and escalation needs.
- Promote a structured operating rhythm across HR teams and support effective preparation of governance meetings.

UDJ HR communication and newsletters

- Coordinate the UDJ HR communication calendar and ensure key HR messages are prepared and shared in a timely manner.
- Draft, consolidate, and publish UDJ HR newsletters, leadership updates, HR announcements, and employee communication materials.
- Collect content from HR units, transform operational updates into clear and engaging communication, and ensure consistency of tone and message.




- Support communication campaigns linked to HR initiatives, achievements, organizational updates, and employee engagement topics.

- REQUIRED TECHNICAL COMPETENCIES

- Strong PMO, project coordination, governance, action tracking, and follow-up capabilities.
- Ability to build and maintain action trackers, dashboards, status reports, and leadership summaries.
- Excellent written communication skills, including newsletter writing, leadership messages, and employee communication content.
- Advanced working knowledge of Microsoft Excel, PowerPoint, Teams, SharePoint, and Microsoft 365 collaboration tools.
- Ability to consolidate complex information from multiple stakeholders into clear, structured, and actionable reporting.
- Good understanding of HR processes, HR operations, stakeholder management, and confidentiality requirements.

- REQUIREMENTS

Degree

Bachelor’s or Master’s degree in Human Resources, Business Administration, Project Management, Communications, or related field.

Experience

3+ years of experience in HR, PMO, project coordination, HR operations, internal communications, or a related role. Experience working with senior HR leadership and coordinating across multiple teams is preferred.

Languages

Fluent English required. Additional languages relevant to the UDJ Segment are an advantage.

Key profile

Structured, reliable, detail-oriented, proactive, discreet, and able to manage multiple priorities while maintaining high-quality follow-up and communication standards.

📌 HR PMO & Communications Manager (Hyderabad)
🏢 Spectrum Talent Management
📍 Hyderabad