Role & responsibilities

Industrial IQ Labs is an early-stage company in Hyderabad building AI systems for industrial and manufacturing businesses.

We're looking for someone to take the administrative and operational load off the founder so the team can focus on building and selling. It's a broad role at a small company. You'll do genuinely practical work, and you'll also do plenty of unglamorous work, because at this size everyone does.

- Manage the founder's calendar and scheduling, and handle conflicting demands without escalating each one.
- Triage the inbox: flag what needs attention, draft routine replies, and track follow-ups so nothing pending quietly gets dropped.
- Arrange travel and client-site visit logistics end to end.
- Support hiring post roles, do a first screen of applications against a brief, schedule interviews, and keep candidates informed.
- Handle onboarding logistics for new joiners: paperwork, equipment, accounts.
- Coordinate with our CA and payroll vendor. Track filing and payroll deadlines and chase them before they slip.
- Manage vendors, office administration, procurement and expense tracking.
- Keep internal trackers current hiring status, spend, follow-ups without needing to be reminded.
- Prepare for client meetings, take notes, and track the actions that come out of them.
- Pick up whatever else is unassigned and needs doing. At our size that's a real part of the job, not a throwaway line.

Preferred candidate profile

- 3 to 6 years as an Executive Assistant, Operations Associate, or in a similar all-rounder administrative role.
- Positive written English. You'll draft emails that go to clients and candidates on the founder's behalf.




- Organised and self-starting. The difference we're hiring for is between someone who executes instructions and someone who notices what needs doing.
- Comfortable working without established process. We don't have a manual; a lot of what exists, you'll set up.
- Discreet with commercial and salary information.
- Comfortable with Google Workspace and quick to learn new tools.
- Based in Hyderabad. This is an in-office role.

To move ahead in the process, you must submit this take home assignment by emailing [email protected] with the subject "Your Name - Executive Assistant Take Home Submission"

It's Monday morning. You are the EA to our founder, who is at a client site all day with no phone access from 10am to 5pm. These five items came in over the weekend:

1. A client asks to move Thursday's on-site visit to Tuesday, when the founder already has a commitment.
2. A shortlisted candidate emails saying they have another offer and need an answer by Wednesday.
3. Our CA needs a document signed for a filing due Friday.
4. A vendor invoice is thirty days overdue and they've stopped replying to the team.
5. A new joiner starts next Monday and nothing has been arranged.

In under one page: rank these in the order you'd handle them, one line each on why. Mark which you'd resolve yourself and which need the founder's input. Then write the actual email you'd send to the client in item 1.

Along with your written response, record a voice note of 60 to 90 seconds, as if you're leaving a message for the founder at the end of the day. Cover what came in, what you've already dealt with, and what you need from them.

📌 Executive Assistant To Chief Executive Officer (Hyderabad)
🏢 Industrialiq
📍 Hyderabad