Role & responsibilities

- Indent & Requirement Monitoring

Monitor daily purchase requisitions/indents raised by all units and ensure timely processing.

- Vendor Enquiry & Quotations

Float enquiries to relevant vendors for new or non-standard items.

Follow up with vendors to obtain competitive quotations within required timelines.

- Technical Coordination

Coordinate with Plant Technical and Quality teams for clarification on material specifications and approvals prior to finalization.

Ensure proper alignment between technical requirements and vendor offerings.

- Vendor Negotiation & Finalization

Negotiate with vendors on price, delivery timelines, and commercial terms to achieve the best value for the organization.

- Cost Comparison & Approvals

Prepare Cost Comparative Statements (CCS) or approval notes for both new and repeat purchases.

Obtain necessary approvals as per the Purchase Order (PO) approval matrix.

- Purchase Order Processing

Create and arrange for release Purchase Orders/Service Orders in ERP.

Ensure vendors receive PO/WO through email or automated ERP communication.

- Material Follow-up & Dispatch Coordination

Track order execution against delivery schedules.

Share dispatch details promptly with concerned units.

- Logistics & Delivery Management

Monitor transit of materials and coordinate with transporters/couriers to ensure timely delivery, especially for critical requirements.

Liaise with logistics partners and key account personnel for expediting shipments.

- Service Order Follow-ups





Ensure timely closure of service-related activities with vendors.

- GRN/MRR Coordination

Follow up with Stores teams for timely MRR (Material Receipt Report).

Coordinate with Accounts to ensure proper posting in FOCUS/ERP system.

- Vendor Payment Coordination

Follow up with HO Accounts for timely vendor payments and advance releases as per agreed terms.

- Rejection & Replacement Handling

Manage rejected materials by coordinating with vendors for replacement or return.

Ensure debit notes are raised and documented appropriately.

- Documentation & Compliance

Maintain proper filing and documentation for audit verification.

- Vendor Onboarding

Collect and verify statutory documents (GST, PAN, Bank Details, MSME, etc.) for recent vendor code creation in ERP.

- Open PO Review (Daily TAT)

Monitor open purchase orders daily and ensure timely dispatch of pending materials.

- Advance Monitoring (Weekly TAT)

Review vendor advances and ensure timely material supply or invoice submission for settlement.

- Item Code Creation (Same Day TAT)

Create item codes in ERP based on inventory group, UOM, inventory model, and accurate descriptions as per requests from units.

- Vendor Code Creation (Same Day TAT)

Create and update vendor codes in ERP with all required and relevant details.

- Vendor Reconciliation

Obtain and review vendor Statements of Accounts as and when required.

- Inventory Monitoring

Monitor stock levels across units and ensure optimal inventory levels are maintained to avoid stock-outs or excess.

📌 Purchase Executive (Hyderabad)
🏢 BABA GROUP OF COMPANIES
📍 Hyderabad