Job Description: HR Operations Executive / HR Operations Specialist (HRIS)

Location: Hyderabad (Onsite)
Industry: Construction Chemicals Manufacturing
Department: Human Resources
Experience: 5+ Years
Employment Type: Full-time
Preferred HRIS: Odoo, Darwinbox

Role Purpose

The HR Operations Executive will own the complete employee lifecyclefrom onboarding to exit—for a construction chemicals manufacturing organization. The role is responsible for ensuring operational excellence across HR documentation, attendance, leave management, payroll inputs, statutory compliance coordination, HR records, HRIS administration, employee communication, engagement support, and offboarding.

The ideal candidate should be highly detail-oriented, process-driven, reliable, and comfortable supporting corporate, plant, and field-based employees while maintaining confidentiality and ensuring compliance.

Key Outcomes

- Establish a structured and compliant HR operations framework across corporate, plant, and field teams.
- Maintain accurate employee records, documentation, and HR master data.
- Ensure seamless onboarding, confirmation, attendance, leave, payroll input, and exit processes.
- Drive effective utilization of HRIS platforms such as Odoo, Darwinbox, or similar systems.
- Deliver accurate HR MIS, dashboards, and lifecycle reporting for leadership.

Key Responsibilities

Employee Lifecycle Management

- Manage end-to-end employee lifecycle activities from joining to exit.
- Coordinate joining formalities, induction schedules, employee file creation, and documentation.
- Prepare and maintain employment documentation including:
- Appointment Letters
- Confirmation Letters
- Probation Extension Letters
- Transfer Letters
- Promotion Letters
- Increment Letters
- Warning Letters
- Relieving & Experience Letters

- Maintain employee personal files, statutory documents, policy acknowledgements, and digital document repositories.

Attendance, Leave & Payroll Coordination

- Manage attendance, leave records, shift schedules, absenteeism, and employee data.
- Coordinate monthly payroll inputs including:
- New Joiners
- Exits
- Attendance
- Leave
- Reimbursements
- Deductions
- Overtime (where applicable)





- Validate payroll inputs before submission to payroll teams/vendors.
- Coordinate with Finance and Payroll teams for timely payroll processing.

HR Compliance & Statutory Coordination

- Coordinate statutory compliance activities including:
- Provident Fund (PF)
- ESIC
- Professional Tax
- Labour Law Registers
- Contractor Compliance Records
- Employee Documentation

- Support HR audits and ensure compliance documentation is updated and readily available.

HRIS Administration (Preferred: Odoo / Darwinbox)

- Maintain accurate employee master data within the HRIS.
- Update employee records related to:
- Joining
- Transfers
- Promotions
- Confirmations
- Exits

- Manage attendance, leave, document management, approvals, and workflow administration.
- Support HRIS implementation, data migration, validation, and clean-up activities.
- Coordinate with HRIS implementation partners, payroll vendors, and internal stakeholders to resolve system issues.
- Generate HR reports and ensure timely system updates.

Performance Management Support

- Coordinate appraisal cycles and performance review timelines.
- Track appraisal forms, employee submissions, manager feedback, and completion status.
- Maintain performance-related records and dashboards.

Learning & Development Support

- Coordinate training calendars and employee nominations.
- Maintain attendance records, training feedback, and learning documentation.
- Support basic learning administration activities.

Employee Engagement & Communication

- Support employee engagement initiatives and recognition programs.
- Coordinate employee surveys, celebrations, communication campaigns, and action trackers.
- Respond to routine HR queries and assist employees with HR processes and policies.

Offboarding & Exit Management

- Manage complete exit formalities including:
- Exit Documentation




- Asset Handover Coordination
- Full & Final Settlement Inputs
- Exit Interviews
- Clearance Process

- Ensure timely closure of employee records and documentation.

HR Reporting & MIS

Maintain and publish HR dashboards and reports covering:

- Headcount
- Attrition
- Attendance
- Leave
- Confirmations
- Contract Labour
- Payroll Inputs
- Compliance
- Employee Engagement
- Exits
- HR Operations Metrics

Functional Scope

- Corporate Office Employees
- Manufacturing Plant Employees
- Technical Teams
- Sales Teams
- Field Employees
- Support Functions

The role will manage HR operations across the complete employee lifecycle while ensuring process compliance, documentation accuracy, payroll coordination, HRIS maintenance, and statutory adherence.

Preferred HRIS Experience

Candidates with hands-on experience in any of the following HRMS platforms will be preferred:

- Odoo HR
- Darwinbox
- Zoho People
- Keka HR
- greytHR
- SAP SuccessFactors
- Workday
- HR-One
- Any equivalent HRIS

Exposure should include:

- Employee Master Data Management
- Attendance & Leave Management
- Payroll Input Coordination
- Employee Self-Service (ESS)
- Workflow Management
- HR Document Management
- Reporting & Dashboards
- HRIS Data Validation
- Process Automation
- Required Skills & Competencies

- Minimum 5 years of HR Operations experience.
- Strong understanding of employee lifecycle management.
- Experience handling HR documentation and records management.
- Knowledge of attendance, leave administration, and payroll input coordination.
- Working knowledge of Indian labour laws and statutory compliance (PF, ESIC, Professional Tax, Labour Registers, etc.).
- Experience supporting plant, factory, manufacturing, or field-based workforce is highly preferred.
- Robust working knowledge of MS Excel and Google Sheets for HR MIS and reporting.
- Excellent organizational skills with high attention to detail.
- Strong interpersonal and employee communication skills.
- Ability to maintain confidentiality and handle sensitive employee information.
- Ability to manage multiple priorities and meet operational timelines.

📌 Plant Talent Acquisition (Hyderabad)
🏢 Vegroww Consultancy
📍 Hyderabad