Job Description HR Officer

1. Recruitment & Hiring

- Manage end-to-end recruitment including sourcing, screening, interviewing, and offer coordination.
- Prepare Job Descriptions (JDs) and ensure timely closure of manpower requirements.

2. Employee Onboarding

- Complete joining formalities, documentation, and induction for recent employees.
- Coordinate with departments to ensure a smooth onboarding experience.

3. Employee Offboarding

- Process resignations, exit interviews, and Full & Final settlements.
- Issue relieving letters, experience certificates, and maintain exit records.

4. Performance Evaluation

- Coordinate probation confirmations, appraisals, and Performance Improvement Plans (PIPs).
- Track employee KPIs and maintain performance evaluation records.

5. Payroll Processing & Timekeeping

- Attendance, leave, and payroll inputs before salary processing.
- Ensure accurate payroll processing.

6. Leave & Calendar Management

- Maintain employee leave records and process leave applications.
- Manage holiday calendars, attendance regularization, and HR event schedules.

7. Sales Expense Approval & Consolidation

- Verify travel, fuel, DA, and other sales expense claims as per company policy.
- Consolidate approved expense reports for reimbursement and management review.

8. Meetings & Operations Coordination





- Schedule HR and operational meetings, prepare agendas, and record Minutes of Meeting (MoM).
- Track action items and ensure timely follow-up with concerned departments.

9. Employee Grievance, Relations & Retention

- Address employee grievances professionally and promote a positive work environment.
- Plan employee engagement initiatives to improve satisfaction and retention.

10. Policy Compliance

- Ensure employees adhere to company policies, procedures, and code of conduct.
- Communicate policy updates and maintain disciplinary documentation when required.

11. Statutory Compliance

- Ensure compliance with PF, ESI, Skilled Tax, labour laws, and other statutory requirements.
- Maintain statutory records and support audits and regulatory filings.

12. Cross-Functional Coordination

- Collaborate with Sales, Production, Accounts, Operations, and Management for HR support.
- Facilitate effective communication to ensure smooth business operations.

13. SOP & KPI Report Consolidation

- Consolidate KPI reports and submit periodic performance reports to management.

14. Training & Development

- Coordinate employee induction, functional training, and skill development programs.
- Maintain training records and evaluate training effectiveness for continuous improvement.

📌 Human Resource Officer (Kochi)
🏢 Kumbayah foods
📍 Kochi